Paralegal/ Case Manager

Paralegal / Case Manager

A growing litigation-focused law firm is seeking a Paralegal / Case Manager with litigation experience. This position is responsible for providing high-level litigation support and client management. It requires excellent communication skills, a solid understanding of legal terminology and procedures, and the ability to thrive in a fast-paced legal environment.

The primary duties of this position include managing a high-volume docket with precision and excellence, maintaining complex calendars, and organizing and maintaining electronic and paper case files, attorney notebooks, databases, and spreadsheets.

In addition, a key responsibility of this position is assisting attorneys with cases, including drafting pleadings, motions, discovery requests/responses, subpoenas, and correspondence. The ideal candidate will perform traditional paralegal tasks while also handling general administrative duties.

Benefits

Competitive compensation and a comprehensive benefits package including:

• Medical, dental, and vision insurance
• Life insurance
• Long-term disability coverage
• SIMPLE IRA with employer contribution
• Generous vacation and sick leave plan

Key Responsibilities

• Assist attorneys with case preparation from inception through trial and post-trial proceedings.
• Draft, review, and proofread legal documents such as pleadings, discovery requests/responses, subpoenas, and correspondence.
• File legal documents with state and federal courts via electronic filing systems.
• Maintain and organize case files, both electronic and paper.
• Manage and track litigation calendars, deadlines, court dates, docketing, and appointments.
• Coordinate service of process, depositions, subpoenas, and expert witness communications.
• Conduct basic legal and factual research using tools such as Westlaw, LexisNexis, or online databases.
• Assist with trial preparation, including exhibit binders, witness lists, and trial notebooks.
• Communicate professionally with clients, court personnel, opposing counsel, and vendors.
• Maintain a positive and collaborative work environment.
• Provide occasional backup support when other staff members are out of the office.

Qualifications

• Minimum 35 years of experience as a legal assistant or paralegal in a litigation-focused role.
• Working knowledge of litigation processes and court procedures in state and federal jurisdictions.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel), Adobe Acrobat, and legal practice/document management software.

Knowledge, Skills & Abilities

• Ability to draft, proofread, edit, and finalize pleadings and correspondence.
• Excellent spelling, grammar, punctuation, and writing skills.
• Strong written and verbal communication skills.
• Exceptional organizational skills and the ability to manage multiple priorities in a fast-paced environment.
• Sound judgment and discretion when handling sensitive and confidential information.
• Strong problem-solving and critical-thinking abilities.
• Dependable attendance and punctuality.
• Ability to work independently with minimal supervision.
• Ability to collaborate effectively while adapting to changing priorities.
• Flexibility to support attorneys and client needs, including occasional overtime as required.