Registration & Administration Associate (Part-Time)

Youth Department Registration & Administrative Associate

The Youth Department Registration & Administrative Associate manages registration, payment processing, and intake for all Youth Department programs, maintains grant-related files and financial reporting, manages department social media, and provides general administrative support to the Youth Services Division.

• Manage registrations for all Youth Department programs, including intake of new families and assisting families through the registration process.
• Respond to phone calls and walk-ins with registration-related questions, providing information and assistance directly.
• Track and report on registration numbers and enrollment trends to the Assistant Director on a regular basis.
• Work collaboratively with Program Coordinators to support recruitment efforts and share registration data that informs outreach.
• Process registration payments and maintain accurate, up-to-date payment records across all forms of payment.
• Manage the processing and payment of referral vouchers.
• Prepare monthly income, spending, and grant-related financial reports, and participate in monthly meetings with the Business Office to review this information.
• Order and maintain program supplies, materials, and office equipment.
• Manage social media posts for all Youth Department programs, posting a minimum of twice per week.
• Organize and maintain all department files, records, and reports. Including grant-related documentation, demographic data, and files relating to program participants, operations, and activities.
• Extract and compile demographic information for grant reporting and funder documentation as needed.
• Maintain a confidential atmosphere for staff and clients.
• Provide outreach to community and families/youth regarding events.
• Assist in coordinating numerous events throughout the year.
• Provide support to Youth Services management
• Performs other related duties as assigned by management.

Requirements

High school diploma or general education degree (GED)

Excellent attention to detail

Experience with Microsoft Office and Google Drive

Bi-lingual (Spanish); highly preferrable

EEC Essentials Training; highly preferrable

Part-time; minimum of 3 days per week, 15 hours biweekly. Must be available to work some evenings and weekends to support tournaments, field trips, cultural/program events, and other department activities.