Judicial Clerk I

POSITION INFORMATION

Job Code: R51250

Full Time Salary Range: $46,221.60 - $67,021.56

FLSA Status: Non-exempt

Learn More About Employee Benefits

This posting may be used to create a Talent Pool. Talent Pools may be used for a period of 10 months after the closing date on a job posting.

Notice To Colorado Applicants

In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

MISSION STATEMENT

The Judicial Department works to provide equal access to justice, contribute to public safety, and strengthen the rule of law across Colorado. Together our courts and probation departments are committed to impartial and timely dispute resolution; support for families, litigants, and victims; client rehabilitation; and meaningful community engagement.

STATEMENT OF DUTIES

Summary Of Job Classification

Provides entry level case processing assistance and customer service via counter, telephone, and electronic means. Creates new cases, processes pleadings, accepts payments, and related work. Serves in a training capacity in all areas of more advanced responsibilities.

Additional Comments

Applicants must complete the application in full, including the submission of a resume and cover letter. Salary offers will be determined based on several factors, including relevant experience, budget availability, and compliance with the Equal Pay for Equal Work Act. Offers will align with the Colorado Judicial Department's compensation step plan. Please highlight all relevant experience you wish to have considered during the selection process.

This posting will be used to hire a 0.25 FTE position, requiring approximately 10 hours per week including weekends and some state holidays. The Judicial Clerk I, II or III assigned to this position will provide clerical support for the Bond Hearing Office 3 (BHO3), which oversees weekend advisement and bond hearings pursuant to CRS 16-4-102.

The successful applicant will provide complex case processing, including docketing new cases, clerking hearings, issuing orders, and other duties necessary to operate this weekend court.

Hybrid Work Environment - Some job responsibilities will require work in-office work, however remote work is available as determined by the needs of the Bond Hearing Office and the organization. When the Judicial Clerk III assigned to the BHO3 is working remotely, they must ensure adequate and stable internet connection and telephone service from their work location.

This position is part of a progressive job series, and placement will be determined based on minimum qualifications and the relevant experience of the successful applicant. Please refer to the links below for detailed job descriptions of the roles within the series.

Judicial Clerk I | Colorado Judicial Branch

Judicial Clerk II | Colorado Judicial Branch

Judicial Clerk III | Colorado Judicial Branch

Judicial Clerk I, Judicial Clerk II, and Judicial Clerk III. We will fill one position within this series based on the district's hiring needs and the qualifications and relevant experience of the selected applicant

Please apply for each position that aligns with your qualifications to be considered. For example, if you meet the minimum qualifications for more than one of the positions and want to be considered for multiple positions, you must apply for each positio n individually.

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Colorado Judicial Department experience preferred

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Essential Functions

To perform this job successfully, an individual must be able to perform assigned essential functions listed below satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Frequency and percentage of time may vary based on assignment.

• Assists customers with paperwork, answers questions, reviews court forms for completeness, and assigns case numbers.
• Receives and processes incoming correspondence via email, mail, e-filing, and in-person filings, and distribution.
• Directs customers to appropriate services such as legal clinics, self-help information and specialists, Supreme Court and local libraries, the bar association, or family court facilitators.
• Maintains case documentation and updates case management system, including adding case information and documentation to case management system, updating case information, updating contact information, processing bond forfeitures, and entering transcript requests. Adheres to data integrity and timelines per applicable laws and regulations.
• Transfers information from law enforcement tickets or information filed into the case management system.
• Manages scheduling for time sensitive cases, such as cases requesting protection orders or other emergency matters. Ensures court-scheduled events and review dates are entered in every case.
• Receives and processes referring court records from the trial court. Maintains the referring court record server. Transmits records to litigants. Processes and returns records upon mandate.
• Accepts and processes payments via cash, check, and credit card for court fines, fees, filing fees, and bonds. Reconciles cash drawer and income daily and prepares the daily deposit.
• Responds to customer's inquiries via phone, email, and voice mail. Acts as liaison between division/Judicial Officer and customers, directs parties to correct location and/or divisions, de-escalates situations of stress or conflict, and explains court processes without providing legal advice.
• Trains within trial court/appellate court procedures.
• Issues orders and notices from the court, including orders regarding case deadlines, orders of extension of time, notices of new case filings, notices of oral argument, receipt of trial court records, and mandates returning authority to a trial court once case is complete. Ensures service to all necessary litigants and trial/appellate courts.
• Completes required trainings and attends meetings as requested.
• Performs other duties as assigned.

Essential Functions Cont.

Supervisor Responsibilities

Job has no responsibility for the direction or supervision of others.

Human Collaboration

Work requires regular interaction involving exchange and receipt of information. Interactions have limited impact.

Freedom To Act & Impact Of Actions

Employee normally perform assignments after receiving detailed instructions as to methods, procedures, and desired end results with little room for deviation. The immediate Reviewer may, at times, provide close and constant review. Impact of actions are moderate.

Knowledge & Skills

Work requires the use of basic skills and general knowledge of work. Incumbent can complete basic or routine tasks, but frequently references others for non-routine tasks. Likely impact on organization is standard.

Fiscal Responsibility

May be responsible for the billing, collection and/or accounting of funds. May be responsible for the handling and balancing of cash.

Minimum Qualifications

Education and Experience Equivalency

High school diploma or G.E.D.

Work Related Experience

None.

Licenses And Certifications

None.

Physical Effort Requirements

Exerting up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally.

Work Environment

Relatively free from unpleasant environmental conditions and/or hazards.

Work Location

Office or similar indoor environment.

Exposures

None.