The Associate Manager, Event Strategy & Operations

Job Responsibilities:

• Strategic Planning & Execution:
• Partner with manager to drive collaboration with leadership to ensure continued alignment and develop/refine long-term strategic plans for event operations.
• Translate broad organizational goals into actionable operational plans.
• Oversee and manage cross-functional initiatives to ensure alignment with strategic goals.
• Process Optimization & Resource Management:
• Assist with the development and implementation of operational systems and best practices to maximize efficiency and productivity.
• Assist with managing budgets and forecasts, ensuring optimal resource allocation.
• Identify and mitigate operational, financial, and compliance risks.
• Program Operations & Compliance:
• Function as the lead contact for assigned brands, ensuring full compliance with Client policies and regulations.
• Lead marketing brand manager through the speaker identification, vetting, nominating, contracting, and training processes for their speaker bureau.
• Oversee program monitoring, including speaker eligibility and utilization.
• Performance Monitoring & Metrics:
• 1) Champion development of reports or dashboards with KPIs
• 2) Monitor KPIs and identify challenges and improvement opportunities
• Training & Communications:
• Schedule and execute vendor partner training sessions and sales training refreshers.
• Develop and manage speaker program standard operating procedures (SOPs) and training materials.
• Create and execute strategic communication plans across stakeholders.
• Vendor Partner & Systems Management:
• Co-lead vendor management, ensuring strong partnerships and timely performance.
• Manage and update key systems related to speaker programs and exhibits & displays events.
• Perform quality control on speaker contracts, communications, training, and other documentation.
• Reporting & Oversight:
• Assist with managing distribution of weekly program performance reports.
• Asist with supporting any compliance audits.
• Establish a regular cadence for updates and guidance to marketing brand teams, sales, and operations on best practices.

Skills:

• Cross-functional team leadership with a proven history of initiative-taking ownership of improvement opportunities as well as a results driven mindset.
• Experience in marketing/sales operations, including speaker programs, exhibits & displays, and compliance processes.
• Strong writing and editing skills for field and executive-level communications and presentations.
• Proficiency in digital tools and systems (e.g., MS Suite with strong Excel skills, Veeva, SharePoint).
• Project management, change management, and training experience.
• Strong analytical thinking, problem-solving, interpersonal-skills, and emotional intelligence.

Education/Experience:

• No Specific Qualification