Mailroom Coordinator

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Our people at JLL are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented peopleand empowering them tothrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.

Job Summary

The Mailroom Coordinator role will be responsible for mailroom operations and administrative support ensuring compliance to established business processes related to Corporate Real Estate and Facilities assisting the Facility Manager with the delivery of quality facility management services for Airbus Americas Inc. Mobile.

Area of Responsability

Sorting and delivering incoming and interdepartmental mail notices and memoranda to designated departments and individual employees according to scheduled daily runs.

Collecting outgoing departmental mail across all designated collection points.

Operating and maintaining standard mailroom equipment including postage meters high-volume photocopiers and mail folding/inserting machinery.

Weighing processing and applying correct postage to outgoing mail and packages to meet daily carrier collection deadlines.

Tracking and recording inbound/outbound shipping logs delivery receipts postage usage and certified mail tracking data.

Monitoring and replenishing postage meter funds and maintaining inventory of mailroom packaging paper and processing supplies.

Executing additional facilities support and administrative mailroom duties as assigned by the contract manager.

General Office Duties 15%

Recommending and managing service delivery initiatives to optimize operational quality while reducing overall costs.

Tracking and analyzing key performance indicators (KPIs) to drive continuous improvement in service reliability and cost efficiency.

Other Duties 10%

Other duties as assigned

Education / training -- Minimum a high school graduate. Prefer an associates degree or combination of education and experience.

Years of relevant experience -- Minimum of 1 year industry experience. Prefer 2 years of industry experience.

Skills and knowledge

Strong ability to listen and communicate effectively (verbal and written)

Outstanding organizational and time management skills Strong interpersonal skills

Strong finance and budget skills

Proficient using common business applications (Google G-Suite ServiceNow CMMS)

Outstanding Internal and External customer service skills

Manufacturing and Office environment: Some walking and lifting.

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Location:

If this job description resonates with you we encourage you to apply even if you dont meet all the requirements. Were interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness so we offer a supportive culture and comprehensive benefits package that prioritizes mental physical and emotional health. Some of these benefits include:

• 401(k) plan with matching company contributions
• Comprehensive Medical Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

At JLL we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities we analyze your application for relevant skills experiences and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role yourepursuing.

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For more information about how JLL processes your personal data please view our Candidate Privacy Statement .

For additional details please see our career site pages for each country.

For candidates in the United States please see a full copy of our Equal Employment Opportunity policy here .

Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Accepting applications on an ongoing basis until candidate identified.

Required Experience:

IC