Reprographics Specialist

Job Title

Reprographics & Print Production

Operate and maintain digital print production equipment, including Canon and Konica Minolta devices

Perform high-volume printing, copying, cutting, folding, binding, and finishing services

Prepare and format files for print production, including PDF manipulation, page setup, file combining/splitting, and quality checks

Monitor print queues and production schedules to ensure timely completion of jobs

Conduct basic troubleshooting and routine maintenance on reprographics equipment

Ensure all print materials meet quality and client standards before distribution

Administrative & Document Processing Support

Process high volumes of survey and document materials, including cutting, batching, cleaning, tracking, and preparation for scanning

Perform accurate data entry and database/system updates

Manage scanning workflows, including batch separation, file naming conventions, indexing, and quality assurance reviews

Upload and organize electronic files such as PDFs and DAT files within internal systems and shared drives

Maintain production logs, spreadsheets, and workflow documentation

Support records management and document retention processes, including preparation of materials for off-site storage

Mail Room & Fulfillment Operations

Support daily incoming and outgoing mail operations

Prepare and process shipments through FedEx, USPS, courier services, and other delivery vendors

Coordinate distribution, packaging, labeling, and delivery of completed materials

Assist with mailing house logistics, batch processing, and fulfillment activities

Maintain organized mail room and production work areas

Required Skills & Qualifications

Minimum of 5 years of experience in a production, reprographics, administrative support, mail services, or document processing environment

Strong data entry skills with high attention to detail and accuracy

Experience with scanning, records management, and document workflow processes

Proficiency with Microsoft Office Suite, including Excel, Word, Outlook, and SharePoint

Experience using Adobe Acrobat Pro

Ability to manage multiple priorities in a deadline-driven environment

Strong organizational, communication, and problem-solving skills

Professional demeanor with strong customer service and client support abilities

Self-motivated, dependable, adaptable, and team-oriented

Ability to lift and move materials up to 50 pounds

Preferred Qualifications

Experience working in a corporate print center, mail room, or managed services environment

Familiarity with mailing equipment, inserters, and fulfillment workflows

Knowledge of digital print production and finishing equipment