Assistant Project Manager - Commercial HVAC

Assistant Project Manager - Commercial HVAC

$115,000 - $135,000

San Jose, CA

A bit about us:

We are a reputable commercial contractor with over 30 years of experience in the mechanical services industry. We are committed to delivering exceptional service and innovative solutions to our clients, focusing on quality and customer satisfaction. Our team of dedicated professionals works collaboratively to ensure smooth operations and successful project execution. As a mid-sized company, we value our employees and provide a supportive work environment that fosters professional growth, competitive compensation, and comprehensive benefits.

Why join us?

• Competitive pay ($115k-$135k DOE)
• Health, dental, and vision insurance
• Company paid life insurance
• Paid time off/ Holidays
• Retirement savings

Job Details

The Assistant Project Manager is a full-time role that supports Project Managers and Project Executives by coordinating multi-department efforts to deliver HVAC and plumbing construction projects on schedule, on budget, and to specification. You will act as a primary customer contact (escalating key decisions to the PM/PX), supervise project staff, assist with estimating, proposal writing, budgeting, change management, and contract administration, and help develop new business. The role requires flexibility to work at varying sites and close collaboration with engineering, purchasing, accounting, construction, and service teams. Responsibilities:

• Coordinate and supervise staff from multiple departments throughout the project lifecycle and act as primary on-site customer contact.
• Assist PM/PX with project planning, budgeting, tracking, cost control, change orders, and contract administration.
• Support estimating, conceptual design, proposal preparation, presentations, and contract negotiations.
• Maintain project documentation (letters, memos, proposals, change orders) and ensure sound business/legal procedures.
• Foster and maintain cordial relationships with clients, vendors, subcontractors, and internal teams.
• Help develop new business opportunities and contribute to project handoffs and closeout activities.

Qualifications:

• 3+ years' experience assisting or managing HVAC/plumbing construction projects or experience in estimating, design, and management of projects ranging from $50k to $25M+.
• BS in Mechanical Engineering or Construction Management preferred but not required.
• Strong project management, organizational, and interpersonal skills with the ability to handle high-volume issues.
• Experience with budgeting, cost control, and preparing project documentation.
• Proven communication, teamwork, and problem-solving abilities; comfortable working across departments and project sites.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot's policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.