QA/QC Documentation & Scheduling Lead

Purpose of Role The QAQC Coordinator is responsible for managing the formatting integrity, scheduling, and timely flow of quality documentation across active projects. This role serves as the central point of coordination for inspection and test records within Procore and ensures proper transfer of documentation into the client’s Automated Commissioning Management System (ACMS). The QAQC Coordinator supports field execution and commissioning success by maintaining real-time visibility of inspection status, managing testing and inspection schedules, driving timely QC report submissions, and aligning documentation workflows with project commissioning milestones. This position plays a critical role in protecting GTI’s reputation for organized, traceable, and professionally presented quality documentation. Scope & Decision Rights Owns: Project-level QAQC document control workflows. Organization, tracking, naming conventions, and formatting consistency of inspection and test records within Procore. Coordination and maintenance of testing and inspection schedules. Proper and timely transfer of approved documentation into client ACMS platforms. QAQC reporting dashboards and documentation status trackers. Supports: Field QAQC Superintendents, Project Superintendents, Project Engineers, third-party NETA testing contractors, Commissioning Agents, and Project Management teams by coordinating inspection schedules and documentation requirements to align with commissioning milestones. Recommends/Prepares: Daily and weekly documentation status reports, testing and inspection look-ahead schedules, submission trend tracking (formatting and submission-related), commissioning readiness metrics, and workflow improvement recommendations. Escalates: Inspection scheduling conflicts, documentation delays, incomplete inspection submissions, formatting deficiencies, missing field reports, or risks to commissioning milestones to the QAQC Manager, Project Manager, Project Superintendent, QAQC Superintendent, and Director of Preconstruction as appropriate. Essential Duties and Standards Develop, maintain, and update project testing and inspection schedules in coordination with field leadership and commissioning teams. Track inspection and testing milestones against the master project schedule and identify risks to commissioning dates. Manage all QAQC inspection and test forms within Procore, ensuring proper naming conventions, tagging, categorization, and formatting consistency. Coordinate daily transfer of approved inspection reports and test documentation from Procore into the client’s ACMS platform. Maintain real-time tracking logs of inspection status and closeout submittals. Attend daily project coordination meetings and commissioning meetings to report testing schedule status and documentation readiness. Coordinate remotely with field leadership to drive timely completion of inspections, testing activities, and QC report submissions. Interface with third-party NETA testing contractors to align testing schedules and ensure reports are submitted in accordance with GTI and client formatting standards. Review inspection and test reports for formatting accuracy, completeness of required fields, proper revision labeling, signatures, and clerical consistency prior to ACMS upload (technical accuracy remains under QAQC Superintendent oversight). Develop and maintain standardized workflows for QC documentation transfer and closeout submittal packaging. Identify bottlenecks in testing, inspection, or documentation workflows and recommend process improvements to reduce commissioning delays. Maintain organized digital archives of project QAQC records in accordance with GTI’s Quality Management System. Critical Competencies (must demonstrate) Strong understanding of construction inspection and testing workflows. Ability to develop and manage inspection and testing schedules aligned with project milestones. Proficiency with Procore (Inspections, Forms, Submittals, and Reporting modules). Familiarity with Automated Commissioning Management Systems (ACMS) or similar client platforms. Strong organizational skills with exceptional attention to formatting detail and clerical accuracy. Ability to manage high volumes of documentation and scheduling tasks under deadline pressure. Effective communication skills for coordination with field teams, QAQC Superintendents, and NETA testing contractors. Clear understanding of role boundaries — focusing on coordination, scheduling, formatting, and documentation compliance while technical testing authority remains with QAQC leadership. Qualifications Minimum of 5 years in construction QAQC coordination, document control, commissioning support, or inspection scheduling. Experience supporting mission-critical or industrial construction projects preferred. Familiarity with NETA testing coordination and documentation standards preferred. Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and digital reporting platforms. Experience interfacing with client commissioning systems preferred. Ability to attend project meetings (in-person or virtual) and coordinate across multiple stakeholders. Must have osha 10 in construction industry Performance Measure Buckets Inspection & Testing Schedule Adherence – Percentage of inspections and testing activities completed in alignment with project and commissioning milestones. Documentation Timeliness – Percentage of inspection reports submitted and transferred within required timelines. Formatting Compliance – Reduction in rejected ACMS uploads due to clerical or formatting deficiencies. Commissioning Readiness – Alignment of documentation and testing completion with commissioning turnover dates. Process Efficiency – Improvements in inspection tracking, reporting workflows, and documentation clarity. Collaboration & Responsiveness – Effectiveness of coordination with field leadership, QAQC Superintendents, and NETA contractors. Employee Benefits 401(k) with company match 100% employer-paid medical insurance (employee-only coverage) Dental and Vision insurance Sick Time #J-18808-Ljbffr Green Tanner