Accounts Receivable & Collections Coordinator

Accounts Receivable & Collections Coordinator Base pay range: $60,000.00/yr - $70,000.00/yr Location: River Edge, NJ Department: Finance Type: Full-Time About the Role We are a nationally recognized law firm and a leader in construction law. We pride ourselves on excellence, innovation, and collaboration. Our Finance team is essential to the success of the firm, and we’re seeking a proactive, detail-oriented Accounts Receivable & Collections Coordinator to join us in our Bergen County office. What You’ll Do Accounts Receivable Accurately post all cash receipts (checks, wires/ACH, credit cards) across all offices. Research and clarify payment allocations with attorneys as needed. Partner with the accounting team and trust/escrow accountant to ensure proper reconciliation. Maintain organized records of receipts (hardcopy and electronic). Prepare and distribute daily cash receipt reports. Oversee firmwide eBilling activity using BillBlast and platforms such as Legal Tracker, CounselLink, and Tymetrix. Monitor invoice submissions and appeals for short payments or reductions. Support month-end close and special projects as needed. Collections Manage collections for assigned clients and offices through direct communication with partners and clients. Recommend and facilitate payment plans when appropriate. Review and analyze Aged Accounts Reports from the ARCS system; escalate persistent non-payments to management. Provide monthly client status updates to management. Participate in weekly collection strategy meetings with attorneys and leadership. Maintain thorough collection notes in ARCS and ensure balances are accurate. Generate monthly reminder statements and assist with reconciliations. Partner with the Billing Department to resolve disputes and billing issues. Support colleagues with backup coverage and special projects. What We’re Looking For Bachelor’s degree preferred, plus 2–5 years of AR/collections experience —ideally in a law firm or professional services environment. Solid understanding of cash receipts, collections processes, and reconciliation. Experience with Aderant Expert, ARCS collections software, and eBilling platforms a plus. Advanced Microsoft Excel skills with strong organizational ability. Excellent written and verbal communication skills. Professional, calm approach to sensitive financial matters. Ability to work both independently and collaboratively under deadlines. High level of discretion and compliance with firm accounting policies. Willingness to work overtime during peak periods (e.g., year-end). What We Offer Salary range: $60,000–$70,000 (commensurate with experience and qualifications). Comprehensive benefits: 401(k), medical, dental, vision, life insurance, FSA/HSA, commuter benefits, and excess liability coverage. A supportive, collaborative work culture with opportunities for growth. #J-18808-Ljbffr Howard Sloan