Landscape Production Assistant

Job Description

Job Description

Salary: starting at $55,000.00

Landscape Production Assistant

Company Overview:
Pinehurst Landscapes is a leading full-service landscape company committed to crafting exceptional outdoor spaces that enrich our clients' lives and the environment. We specialize in a variety of landscape services, including design, installation, and maintenance, with a focus on quality, innovation, and sustainability.

Position Overview:
We are seeking a motivated Landscape Production Assistant to support the successful planning, scheduling, coordination, and execution of landscape construction, maintenance, and enhancement projects. This role works closely with the Production Team, Project Managers, Sales Team, Administrative Team, vendors, subcontractors, and field staff to ensure projects are properly prepared, staffed, supplied, and completed efficiently, professionally, and according to company standards.

This position is ideal for someone who wants to build a long-term career in the landscape industry and gain exposure to all aspects of the business, including maintenance, enhancements, construction, estimating, sales, production, administration, and customer service. We are looking for someone eager to learn, grow professionally, and become a valuable long-term member of our team. We are willing to train the right candidate who demonstrates a strong work ethic, positive attitude, organizational ability, and willingness to learn.

The ideal candidate is highly organized, detail-oriented, proactive, and capable of balancing administrative responsibilities with field support and operational coordination.

Key Responsibilities

Daily Responsibilities:

• Ensure accuracy of job costing deliverables within LMN
• Review scheduled work orders to verify contracted scope and procure materials in advance of project start dates
• Coordinate procurement and delivery of job materials including:
  • Plant material
  • Pavers and natural stone
  • Bulk organics and aggregates
  • Irrigation and drainage materials
  • Additional landscape construction materials
• Organize and assist in mobilization of materials, tools, and equipment to job sites
• Ensure Production Teams have the tools, equipment, training, and resources necessary to meet production goals, schedules, and quality standards
• As a Production Assistant, you will work in the field alongside crew members as needed to support production operations and ensure successful project execution
• Assist with Integrated Pest Management (IPM) monitoring and pesticide applications in support of landscape maintenance projects, in accordance with company standards and all applicable regulations
• Perform End-of-Day check-ins with Supervisors and Foremen to verify:
  • Job progress
  • Production pacing
  • Labor performance
  • Material needs
  • Schedule adherence
• Update production schedules daily to reflect current project statuses and changes
• Assist in tracking job progress, labor hours, and production efficiency

Weekly, Monthly & Ongoing Responsibilities:

• Participate in Weekly Production & Scheduling Meetings by providing updates, feedback, and operational insight regarding past, current, and upcoming work
• Help ensure projects are properly scheduled and set up for success
• Work closely with Sales and Administrative Teams to support smooth project turnover, scheduling coordination, job tracking, purchasing, billing support, and client communication
• Serve as a resource to the Design/Sales Team to assist in developing complete, accurate, and sellable estimates
• Coordinate and supervise subcontractors to ensure work is performed professionally, safely, efficiently, and according to company standards
• Develop and maintain professional working relationships with:
  • Clients
  • Managers
  • Employees
  • Vendors
  • Subcontractors
• Assist leadership with Production Team performance reviews and employee development
• Work alongside the General Manager and Operations Team to help achieve annual production and revenue goals
• Identify operational inefficiencies and contribute ideas for continuous improvement

Qualifications:

• Experience in landscape construction, landscape management, or related field preferred
• Understanding of landscape construction methods, materials, equipment, and production processes preferred
• Experience with LMN or similar landscape management software preferred
• Experience or familiarity with IPM practices and pesticide applications preferred
• Maryland pesticide applicator certification or ability to obtain certification preferred
• Strong organizational, communication, and problem-solving skills
• Ability to manage multiple priorities in a fast-paced environment
• Proficiency with Microsoft Office and scheduling software
• Ability to work both in an office environment and in the field as needed
• Valid driver's license with clean driving record preferred

Desired Traits:

• Desire to learn all aspects of the landscape industry
• Detail-oriented
• Self-motivated
• Team-focused
• Professional communicator
• Strong sense of urgency and accountability
• Adaptable and solutions-oriented
• Committed to quality and operational excellence
• Positive attitude and willingness to learn
  

Benefits:

• Competitive salary and performance-based bonuses
• Company vehicle provided for work-related travel
• Health, dental, and vision insurance
• Health savings account
• Company provided short term disability, group term life insurance, and accidental death and dismemberment
• Retirement plan with employer contribution
• Dependent care savings account
• Paid time off and holidays
• Opportunities for professional development and continuing education

Reporting Structure:

Reports To:
General Manager / Operations Manager

Works Closely With:
Production Managers, Foremen, Supervisors, Sales Team, Administrative Team, Vendors, and Subcontractors