Administrative Specialist

Job TitlePerform a wide variety of administrative and technical support functions of a highly responsible nature in relieving a Director or Elected Official of technical, organizational and administrative duties under basic supervision.Job DescriptionWhat are you seeking in a new position? If you're like many others, doing something meaningful is important to you. How about work/life balance? Affordable healthcare? Comprehensive well-being programs? An excellent retirement plan with significant employer contributions?If you answered "yes" to these questions, keep reading. You can find it all right here in Pinal County. It might be time for a change of scenery, where you can make a difference and benefit from an employer who cares for and values its people.Pinal County proudly invests in the future of our 2000 employees every day, and we have the best team! We offer a wide range of impressive benefits, including retirement plans that are among the best Arizona has to offer! Just take a look:BenefitsAn Employer that Values Each Employee and Prioritizes a Work Experience that Provides Ample Time for Stress Reduction and Work-Life Balance.Paid Vacation And Sick Leave 15 Vacation Days Accrued Annually Starting Day One After Three (3) Years of Service, 18 Vacation Days Accrued AnnuallyAfter Five (5) Years of Service, 20 Vacation Days Accrued Annually13 Sick Leave Days Accrued Annually Starting Day OneTen Paid Holidays + One Paid Floating Holiday to Use as You Wish Paid Sabbaticals Every Five (5) Years Two-Week Sabbatical After Five Years of Continuous ServiceThree-Week Sabbatical After Ten Years of Continuous ServiceFour-Week Sabbatical After Fifteen Years of Continuous ServiceFour-Week Sabbaticals Every Five Years After Fifteen Years of Continuous ServiceRetirement Plans with Generous Employer Contributions - Guaranteed Lifetime Benefit!Variety of Top Tier Affordable Medical Plans - Six Different Medical Plans to Choose From Some Medical Plans with Zero Employee Premium CostDental and Vision PlansComprehensive Wellness Program Quarterly Wellness ChallengesVision Exams and Optometry Events OnsiteVaccination ClinicsOnsite Mammogram and Prostate Screening EventsSkin Cancer Screening Events OnsiteBiometrics and Health Screening Events OnsiteFinancial Health and Retirement Planning Events Onsite & OnlineFitness Resources and Onsite Sessions Like Yoga and Tai ChiTuition Reimbursement ProgramAlternative Work SchedulesTelehealthQualified Employer - Public Service Loan Forgiveness Program - Department of EducationEmployee Assistance Program with Ongoing Training & Development OptionsCivil Service LeaveVan Pool OptionsShort-Term Disability – Employer PaidBasic Life Insurance - Employer PaidFlexible Spending Accounts for Dependent Care and Medical ExpensesSuite of Voluntary Benefits including additional Life, Accident, Critical Illness & Cancer InsuranceWorking at Pinal County is an investment in YOU.Apply today and find out why Pinal County is more than just a job.Before you apply, watch this video to learn helpful tips for completing an application at Pinal County:Application TipsJob SummaryPerform a wide variety of administrative and technical support functions of a highly responsible nature in relieving a Director or Elected Official of technical, organizational and administrative duties under basic supervision.Typical Classification Essential DutiesWork in this classification requires an individual to be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary classification functions herein described. Since every duty associated with this classification may not be described herein, employees may be required to perform duties not specifically spelled out in this classification description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this description.Perform experienced clerical, technical, and administrative duties, including special projects, special program activities, managing calendars, coordinating activities, data management, record keeping, research, and providing informed and confidential technical assistance to customers and perform duties in accordance with County policy and procedures and within scope of authority.Use knowledge of County policies and state and federal regulations to assist work group with County administrative support functions, technical procedures, and program administration, explain rules, policies, and procedures, and work independently, and make appropriate decisions based on experience.Exercise initiative in performing technical assignments and resolving problems, develop and create technical and operational documents and reports, apply judgment and knowledge of the operations of the work group to resolve problems and make work process decisions, and refer matters requiring policy interpretation to supervisor for resolution.Manage special projects and programmatic assignments, covering a wide variety of subjects requiring knowledge of the procedures and policies of the assigned Department and create, review, edit, and process memoranda, technical documents, and other communications.Maintain department files and library, collect and compile statistical data, develop and create administrative, technical, and statistical reports, and update manual and computer records and tracking systems.Purchase and distribute supplies and equipment and manage inventory, work with vendors, verify deliveries and services, and resolve customer service and technical issues.Work on budgets, travel expenses, reimbursements, and/or financial reports, as assigned.Provide experienced customer service, information, and assistance to visitors, staff, and others having business with the County using knowledge of County policies and procedures and assist customers with requests, applications, government forms, and other documents.May supervise daily activities of clerical staff.Work on various assignments, special projects, special program activities, and coordinating activities for Managers and Directors.Review, research, and provide informed and confidential technical assistance to Managers, staff, and customers.Explain policies and procedures to staff and make appropriate decisions based on experience.Work independently and exercise initiative in performing technical assignments and resolving problems.Manage Directors, Deputy Directors and/or other calendars, scheduling of meetings and coordinating activities.Assist in various aspects of the recruitment process.Maintain absolute confidentiality of work-related issues, customer records, and restricted County information.Perform other related duties as required.Minimum Requirements to Perform WorkHigh school diploma or GED equivalent.Four (4) years of progressive administrative, computer, and/or accounting experience.Or an equivalent combination of relevant education and/or experience may substitute for the minimum requirements.Preferred Qualifications:newly established Arizona Residents must have oneAssociate's Degree.Specific technical training and certification may be required for some incumbents.Knowledge, Skills, and AbilitiesKnowledge of applicable policies, procedures, and regulations covering specific areas of assignment.Knowledge of Federal and state laws and local ordinances covering specific areas of assignment.Knowledge of County administration policies, including accounting, budgeting, payroll, and personnel regulations.Knowledge of principles of record keeping, scheduling records retention, and confidential records management.Knowledge of specialized County and state agency technical forms, software applications, and network operating environments.Knowledge of customer service principles, protocols and methods.Knowledge of business computers and standard MS Office software applications.Skill in interpreting and explaining policies and procedures of assigned department.Skill in researching