Office & Finance Manager

Job Description POSITION SUMMARY The Bookkeeper / Office Manager is responsible for the day-to-day bookkeeping and administrative functions of Type A Construct. This role maintains accurate financial records, processes routine accounting transactions, supports office operations, and helps ensure the business runs efficiently. The ideal candidate is organized, dependable, detail-oriented, and committed to accuracy and excellent administrative support. FINANCIAL RESPONSIBILITIES: Process accounts payable, accounts receivable, customer invoicing, and vendor payments. Review employee timecards and process weekly payroll. Reconcile bank accounts and company credit card statements. Track job costs and assist with monthly Work in Progress (WIP) reporting. Monitor cash flow and prepare monthly financial reports. Work with the companys CPA during month-end and year-end reporting. Maintain accurate accounting records, financial files, and supporting documentation. ADMINISTRATIVE RESPONSIBILITIES: Support day-to-day office operations, including phones, filing systems, office supplies, calendars, and general office organization. Maintain employee records, onboarding paperwork, PTO tracking, and other HR administrative documentation. Maintain vendor files, W-9s, certificates of insurance (COIs), company licenses, insurance records, vehicle registrations, and other business documentation. Assist with customer and subcontractor pre-qualification packages, lien waivers, compliance documentation, and annual workers compensation audits. Provide administrative support to the sales, estimating, and project management teams, including preparing reports and responding to documentation requests. Recommend improvements to office procedures while maintaining confidentiality of financial and personnel information. QUALIFICATIONS: Minimum of three (3) years of bookkeeping, accounting, or office administration experience. Proficiency with QuickBooks Online and Microsoft Office (particularly Excel); experience with Google Workspace is a plus. Strong understanding of bookkeeping principles, payroll processing, and account reconciliations. Experience in the construction industry, including job costing and construction accounting, preferred. Experience working with subcontractors, vendors, and project documentation is preferred. Exceptional organizational, time management, and multitasking skills with the ability to prioritize work independently. Strong attention to detail with a commitment to accuracy and quality. Excellent written, verbal, and interpersonal communication skills. High level of integrity, professionalism, and ability to maintain confidentiality. Company Description Type A Construct is a full-service interior and exterior construction company specializing in residential and commercial remodeling and building projects. We are committed to quality craftsmanship, clear communication, and efficient project execution from start to finish. Our team is detail-driven, accountable, and takes pride in delivering durable, high-end results that exceed client expectations. We value professionalism, teamwork, and taking ownership of our work on every job site. #J-18808-Ljbffr