Entry Level Proposal Writer/Marketing Assistant

Entry Level Proposal Writer/Marketing Assistant

4LEAF, Inc. (4LEAF) is a multi-discipline firm providing services throughout the United States. For over 20 years, 4LEAF has assisted communities in successfully navigating contract services, leading to fiscally responsible solutions. As one of the industry's notable providers of planning, building and safety, construction management, and fire consulting services, 4LEAF has an enviable track record of completing complex projects and staffing assignments with both public and private clients. The dedication of our staff combined with our company culture, have consistently allowed us to meet and exceed the needs of our clients.

4LEAF is seeking a full-time Entry Level Proposal Writer/Marketing Assistant for our Pleasanton office. This position requires excellent verbal and written communication skills, strong attention to detail, organization, time management, and the ability to manage multiple deadlines in a fast-paced, collaborative environment.

The Marketing Assistant / Proposal Writer will support proposal development, marketing content management, and related marketing initiatives. This role is responsible for assisting with the development, coordination, writing, editing, formatting, production, and delivery of high-quality proposals, qualification packages, presentations, and marketing materials.

The ideal candidate is resourceful, proactive, highly organized, self-directed, and comfortable working with project managers, directors, subject matter experts, and marketing team members to produce accurate, polished, and timely materials.

Responsibilities

• Review RFPs to identify requirements, deadlines, win themes, and submission criteria.
• Manage the proposal process from RFP receipt through final delivery, coordinating with project managers, directors, and subject matter experts.
• Draft, edit, format, and assemble proposals, qualification packages, presentations, and related submittals.
• Ensure all submissions are client-focused, technically accurate, well-written, and aligned with brand guidelines.
• Develop original content as needed, including project descriptions, staff qualifications, firm experience, and value messaging.

• Create and maintain reusable proposal content, including resumes, project descriptions, client data, photos, graphics, and value messaging.
• Support fact-checking, version control, and quality control of marketing content and templates (Word, PowerPoint, Excel, InDesign).
• Maintain digital assets, marketing data, and internal content libraries.

• Assist in developing marketing communications across print, web, email, social media, and presentations.
• Attend conferences and events to represent 4LEAF, support logistics, and promote services.
• Develop a strong understanding of 4LEAF's service lines — including planning, building and safety, engineering, construction management, inspection, code enforcement, and fire consulting — to produce accurate, compelling content.
• Coordinate events, sponsorships, and promotional materials.
• Maintain marketing tracking systems, collateral inventory, and promotional items.
• Conduct competitive research and other marketing support as directed.

Requirements

• Bachelor's degree in English, Marketing, Journalism, Communications, or related field preferred.
• 1–3 years of proposal, technical, or marketing writing experience, ideally in B2B/B2G professional services; construction, engineering, or municipal consulting a plus.
• Strong writing, editing, proofreading, and content organization skills with a creative and persuasive voice.
• Solid project management skills — organized, self-directed, able to multi-task and meet deadlines.
• Strong interpersonal skills; able to collaborate effectively with internal teams and subject matter experts.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Publisher, Outlook), including advanced formatting, templates, and styles.
• Knowledge of visual design principles; Adobe Creative Suite (InDesign, Illustrator, Photoshop) preferred.
• Experience with digital asset management, CRM, or marketing databases a plus.

Working Conditions

• General office environment.
• Regularly requires working in a seated position at a workstation for extended periods.
• Occasionally may require lifting up to 20 lbs.

Job Type

• Full-time, salaried position
• Monday to Friday, 8:00 a.m. to 5:00 p.m.
• 15-20% Travel required
• On-site in Pleasanton, CA

Compensation: 4LEAF anticipates paying between $70,304 – $94,200 per year for this position, commensurate with experience.

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee Assistance Program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance