Health Information Management HIM Specialist

Job Description

Job Description

Health Information Management HIM Specialist

Dominion Hospital Falls Church, VA

ONSITE POSITION

Position Type: Full-Time | Non-Exempt

Schedule: Monday-Friday

Salary Scale: $15.46-$23.19

Make a Difference in the Mental Health!

Dominion Hospital, the only freestanding mental health facility in Northern VA, is seeking an experienced Health Information Management HIM Specialist to support our medical records department. In this key role, you will be responsible for routinely performing duties in support of the management of Horizon Patient Folder (HPF)/McKesson Patient Folder (MPF) workflow queues, the source clinical EHR (e.g. Meditech, Epic, Cerner etc), working applicable worklists within revenue management systems, resolving unbilled accounts, routine data entry of unbilled reason codes (URCs), retrieving medical records and loose documentation from ancillary departments and nursing units, prepping, scanning and indexing of the document and performing quality checks of documents scanned, assisting with ROI requests, answering phones, processing HIM incoming mail, and processing physician suspensions.

If you're passionate about medical records and mental health, we'd love to hear from you.

Why You’ll Love Working With Us:

• Competitive pay

• Paperless, quick onboarding 

• Warm, family-like culture, supportive leadership

• Recognition programs & employee appreciation events

• Comprehensive benefits (health, dental, vision, retirement plan, PTO, holiday pay)

• Generous employee referral program

• Annual performance reviews

• Support for personal well-being (EAP programs, mental health resources)

• Opportunities for advancement

• Strong mentorship and orientation programs

• Opportunity to make a meaningful impact on patient and employee safety

What You'll Do:

• Retrieves discharged medical records from various departments in the hospital and reconciles them to ensure that all records are accounted for.

• Facilitates the retrieval and printing of medical records from storage, as well as the storage, archival, and record retention of documents and/or other Alternate Media that cannot be scanned into the facility's patient documentation management systems.

• May assist with the physician suspension process by evaluating if a physician should be put on suspension, creating the list of recommended suspensions for approval, sending out notice letters, making reminder calls, etc.

• May assist with physician system use-related questions related to the physician portal, EHR, other facility patient documentation, and revenue management systems, or other issues that may arise.

• May assist in setting up review queues for external chart reviews, provide training, and address questions.

• Resolves accounts assigned to various work queues, EHR worklists, eRequest queues, and worklists in other facility patient documentation and revenue management systems, which require research and analysis to determine the appropriate actions(s) to be taken.

• Supports the completion of physician documentation (e.g., queries) by calling, monitoring and assisting physicians with other facility patient documentation and revenue management systems or EHR.

• May spend significant time researching, analyzing, and resolving unbilled accounts utilizing applicable system(s).

• Ensures unbilled reason codes (URC) are entered in applicable system(s) in a timely manner.

• May assist with merging duplicate accounts, which requires research and problem-solving.

• May assist with release of information (ROI) requests, involving interaction with customers in person or over the phone and giving instruction, ensuring the validity and authorization of the request, routing requests to applicable ROI vendor personnel for processing, and processing urgent requests on a limited basis.

• Assists the HIM Coordinator in gathering statistics for HSC reporting (e.g., documentation for timeliness of History and Physicals, Operative Reports, etc.).

• Prepares medical records and loose documents for scanning. • Scans medical record documents.

• Indexes medical record documentation.

• Performs a paper document to PC screen quality control validation to ensure that all documents associated with each record have been scanned.

• Facilitates daily maintenance of scanning equipment.

• Assists with post-scanned document retention.

• Communicates issues and process barriers to Facility HIM Director/Coordinator.

• Maintains confidentiality with all PHI and HIPAA related information.

• Works effectively as part of a team atmosphere to perform duties and achieve daily operational goals.

• Meets or exceeds established productivity standards.

• Maintains or exceeds established quality standards.

• Other duties as assigned.

Qualifications

Education: High school diploma/ GED

Licenses/Certifications: Completing a certification program from the state(s) may be required for birth certificate processing, training and course fees will be provided.

Experience: Hospital or medical office experience preferred but not required. Previous experience in the handling of patient health information, medical records document imaging and/or medical records is strongly preferred.

We are committed to maintaining a diverse and inclusive workplace. We are an equal opportunity and affirmative action employer. We do not discriminate in recruiting, hiring or promotion based on race, ethnicity, gender, gender identity, age, disability or protected veteran status. We proudly support and encourage people with military experience (active, veterans, reservists and National Guard) as well as military spouses to apply for our job opportunities.

Dominion Hospital has provided quality healthcare services for close to 50 years! Our 116-bed hospital is one of the region's leading mental healthcare facilities in Northern Virginia. Our convenient location in suburban Falls Church, VA offers a full range of treatment options with a distinctive focus on crisis intervention and stabilization through our inpatient, partial hospitalization programs (PHP), and intensive outpatient (IOP). Our patients receive the best quality care through specialized services in safe, healthy, confidential, and trauma-informed environments.

At Dominion Hospital, our care-like family culture extends to our patients, our people, and our community. We are committed to each other. When we join together, our patients are cared for in the safest and most compassionate way.

Join our team and help create a safer environment for patients, visitors, and employees while advancing excellence in healthcare. Apply today!