Payroll & Benefits Specialist

Job Description

Job Description

???? Payroll & Benefits Specialist – Full-Time

Greater Seacoast Health | Human Resources
Full-Time | Non-Exempt | $29.50-36.00/Hour Based on Experience

Payroll is more than numbers — it’s trust.

Every employee depends on payroll being accurate, timely, and handled with care. Every benefit deduction, pay change, enrollment, and correction matters.

Greater Seacoast Health is looking for a Payroll & Benefits Specialist who takes pride in getting the details right, enjoys solving problems, and wants to play an important role in supporting employees across our organization.

If you are organized, analytical, dependable, comfortable working with payroll systems, and enjoy being the person people can count on for answers — this may be the role for you.

✨ Why You’ll Want to Join Us

• ????  Competitive pay: $29.50-36.00/hour, based on experience
• ????️  Full-time position
• Work closely with Human Resources, Finance, managers, employees, and benefit vendors
• Take ownership of a critical organizational function
• Use your payroll, systems, and problem-solving skills every day
• Opportunity to help improve payroll and benefits processes
• Work within a mission-driven community health organization
• Be part of an HR team supporting employees who care for our community

???? What You’ll Do

As our Payroll & Benefits Specialist, you’ll help ensure employees are paid accurately and on time while supporting the day-to-day administration of employee benefits.

This is a detail-focused role with plenty of variety — payroll processing, audits, employee questions, benefit changes, reporting, system maintenance, and process improvement.

Payroll Administration

You’ll:

• Process accurate and timely biweekly payroll
• Review and audit time records, pay rates, differentials, overtime, premium pay, and other earnings
• Process payroll changes related to:
  • New hires
  • Promotions
  • Transfers
  • Compensation adjustments
  • Retroactive pay
  • Leaves
  • Terminations
• Ensure accurate deductions for benefits, retirement contributions, flexible spending accounts, and other voluntary deductions
• Process garnishments, tax levies, child support orders, wage assignments, and other required payroll deductions
• Process final paychecks in accordance with applicable requirements
• Research and resolve payroll discrepancies
• Respond to employee payroll questions clearly and professionally
• Maintain complete payroll records and supporting documentation
• Support compliance with federal and state payroll laws, wage-and-hour requirements, payroll tax requirements, and organizational policies
• Assist with year-end payroll activities, W-2s, audits, and reporting
• Prepare recurring and ad hoc payroll reports
• Work closely with Finance on payroll-related reconciliations
• Support managers with timekeeping and payroll approvals

???? Benefits Administration Support

You’ll also work closely with the HR Manager to support employee benefits.

Responsibilities include:

• Assisting with new-hire benefit enrollments
• Processing qualifying life event changes and benefit terminations
• Maintaining accurate benefit elections and payroll deductions
• Supporting employees with routine questions about:
  • Eligibility
  • Enrollment
  • Benefit changes
  • Payroll deductions
• Assisting with annual open enrollment
• Tracking outstanding employee elections
• Supporting benefit billing reconciliation
• Auditing deductions and identifying discrepancies
• Maintaining accurate benefit records
• Assisting with vendor communication and follow-up
• Supporting benefit-related reporting and audits

???? HRIS & Systems

If you enjoy working with systems and data, this is an important part of the role.

You’ll:

• Maintain accurate payroll, employee, compensation, and benefit information
• Work within ADP Workforce Now, Paycom, Employee Navigator, or comparable HRIS/payroll systems
• Maintain assigned earnings codes, deduction codes, and payroll data fields
• Perform regular data audits
• Identify and correct discrepancies
• Assist with system testing and updates
• Troubleshoot routine system issues
• Help maintain data integrity across HR, payroll, and benefits systems
• Create and maintain procedures, checklists, and payroll documentation
• Recommend practical improvements that increase accuracy and efficiency

✅ What You’ll Need

Required / Preferred Qualifications

• Minimum of two years of payroll processing or payroll-related experience
• Associate degree in Accounting, Business Administration, Human Resources, or a related field preferred
• Experience processing payroll for a multi-department organization preferred
• Experience supporting payroll for 200+ employees preferred
• Experience with ADP Workforce Now, Paycom, or a comparable payroll/HRIS system
• Working knowledge of federal and state wage-and-hour laws, payroll tax regulations, and payroll best practices
• Strong Microsoft Excel and Microsoft Office skills
• Strong analytical and mathematical ability
• Excellent attention to detail
• Strong organization and time-management skills
• Ability to maintain strict confidentiality when working with employee and payroll information

???? You’ll Be a Great Fit If You...

• Catch the small details others may miss
• Like balancing numbers and figuring out why something doesn’t match
• Stay calm when payroll deadlines are approaching
• Follow through until an issue is fully resolved
• Communicate clearly with employees and managers
• Can manage interruptions without losing track of your priorities
• Enjoy learning new systems and improving processes
• Understand the importance of confidentiality and discretion
• Take pride in being accurate, dependable, and responsive

???? Position Details

Job Title: Payroll & Benefits Specialist
Department: Human Resources
Reports To: HR Manager
Position Status: Full-Time
FLSA Status: Non-Exempt
Compensation: $29.50-36.00 per hour, based on experience

???? Why Greater Seacoast Health?

At Greater Seacoast Health, our mission is to provide innovative, compassionate, integrated health services and support that are accessible to everyone in our community, regardless of ability to pay.

Our vision is to give everyone in our community the opportunity to live a long and healthy life.

The Payroll & Benefits Specialist supports that mission in a different but equally important way:

by helping make sure the people caring for our community are supported, paid accurately, and able to access the benefits they depend on.