Payroll Assistant

Payroll Assistant

Seeking an experienced Payroll Assistant!

What's in it for you?

Elwood Staffing associates are eligible for a comprehensive and competitive benefits package plus an exclusive savings program, including:

• Medical/Vision/Dental/Rx plans
• Holiday Pay
• Teladoc (online care)
• Referral Bonus Incentive
• Weekly Pay
• 401k
• And More!

Payroll Assistant Details:

• Contract to Hire position
• $ 22.00 / hour
• First Shift (Monday through Friday from 08:00am to 05:00pm)

This position is responsible for assisting with weekly payroll processing, maintaining employee records, onboarding new field employees, and ensuring compliance with payroll-related regulations.

The ideal candidate is highly organized, enjoys working with numbers, and thrives in a fast-paced office environment where accuracy and confidentiality are essential.

• Assist with the preparation and processing of weekly payroll for field employees.
• Set up new employees in the accounting system and maintain accurate personnel files.
• Process new hire paperwork, including Indiana New Hire Reporting and E-Verify requirements.
• Verify employment eligibility, new hire status, and initial drug screening documentation.
• Prepare and maintain onboarding packets and employee documentation.
• Track and maintain ACA-related information and required reporting.
• Review timecards received from outside labor sources for accuracy.
• Prepare field employee expense reports for review.
• Complete employment verifications, garnishment requests, and other payroll-related documentation.
• Assist with union audits by providing requested payroll information and supporting documentation.
• Reconcile union withholdings and fringe benefits with the general ledger each month.
• Post payroll job cost transfers and employee benefit allocations within the accounting system.
• Prepare related company billings and assist with monthly accounting entries.
• Review monthly shop inventory adjustments and post updates to the accounting system.

Payroll Assistant Qualifications:

• High school diploma or GED required; some college coursework is preferred.
• 1–2 years of payroll experience required; 3–5 years preferred.
• Experience working with computerized payroll or accounting systems.
• Strong understanding of employee onboarding processes, payroll administration, and recordkeeping.
• Knowledge of federal, state, and local employment reporting requirements is preferred.
• Excellent attention to detail with strong organizational and time management skills.
• Ability to maintain confidentiality and handle sensitive employee information.
• Strong mathematical, written, and verbal communication skills.
• Proficient in Microsoft Office, particularly Excel.

We are an Equal Opportunity Employer and celebrate diversity at all levels of our organization.