Judicial Financial Clerk (Travel Coordinator)

Judicial Financial Clerk (Travel Coordinator)

The Judicial Branch of Arizona in Maricopa County is seeking an accomplished and motivated Judicial Financial Clerk (Travel Coordinator) to join one of the largest, most innovative and progressive trial courts in the nation. The Judicial Financial Clerk (Travel Coordinator) manages logistical and administrative components of business and group travel within the Judicial Branch. Responsibilities include booking flights, hotels, ground transportation, and other travel-related arrangements while ensuring alignment with Judicial Branch guidelines, budgets, and approval processes. The role also supports the general accounting and reporting functions within the Finance Division of Judicial Branch Administration. This position regularly troubleshoots travel disruptions, assists employees with compliance questions, prepares and reconciles travel-related financial documents, and maintains accurate travel records.

Standard Judicial Branch business hours are Monday through Friday from 8 am to 5 pm. This position offers a hybrid-teleworking schedule, dependent on the needs of the Judicial Branch.

The Superior Court of the Judicial Branch of Arizona in Maricopa County is dedicated to providing a safe, fair and impartial forum for resolving disputes, enhancing access to our services, and providing innovative, evidence-based practices that improve the safety of our community and ensure the public's trust and confidence in the Judicial Branch. The Superior Court in Maricopa County, one of the largest, most innovative and progressive trial courts in the nation, seeks innovative individuals to join our team who will embrace our vision of excellence and the principles inherent in the Rule of Law...every person, every day, every time. We fulfill these principles through a culture that values fairness, respect, integrity, innovation, and safety.

Position Qualifications

We recognize your time is valuable, so please apply if you meet the following required qualifications:

• High school diploma or GED
• Two (2) years of accounting, bookkeeping, or specialized administrative experience.
• OR an equivalent combination of post-secondary education may substitute for the minimum requirements on a year-for-year basis.

Our Preferred Candidate Has:

• Experience coordinating, arranging, and booking travel.
• Experience purchasing utilizing a business credit card.
• Experience in accounting compliance and reconciliations.
• Excellent communication and customer service skills
• Excellent organizational skills
• Experience with Microsoft Excel and Adobe Acrobat

Knowledge, Skills, and Abilities:

Knowledge of:

• Microsoft Office programs such as Outlook, Excel, Word, and PowerPoint
• Office procedures such as electronic scanning and filing
• Requirements and processes for business credit card purchasing

Skill in:

• Time management, task prioritization, and maintaining exceptional organizational systems
• Exercising independent judgment within legal and departmental guidelines
• Communicating effectively and diplomatically with all levels of the organization

Ability to:

• Analyze and interpret complex documents.
• Communicate effectively both verbally and in writing
• Work independently while contributing positively to a team environment
• Complete assigned work in a timely, organized, and detail-oriented manner, ensuring accuracy and follow-through

Essential Job Tasks

(This is not an all-inclusive list of all job duties that may be required; employees will be required to perform other related duties as assigned.)

• Arrange conference registrations, flights, hotels, rental cars, and other transportation
• Ensure reservations align with Branch policies and budgets
• Compare pricing to identify cost-effective travel options
• Explain travel policies and escalate exceptions when appropriate
• Help travelers understand travel policies and escalate exceptions when necessary
• Develop and maintain accurate travel expense reports and assist with reimbursement processes
• Reconcile travel vendor invoices and purchasing card activity
• Provide assistance during travel disruptions such as delays or emergencies
• Serve as the primary point of contact for employee travel support
• Maintain complete records of trips, invoices, contracts, and approvals
• Use available software tools to document, organize, and manage travel
• Identify ways to streamline travel procedures and reduce costs
• Recommend updates to travel policies as needed
• Monitor and follow up on required documents and information
• Perform other duties as assigned

Working conditions:

May require ability to lift 30 pounds floor to waist and assist with inventory as needed. While performing the duties of this job, the employee is regularly required to speak clearly and hear; see details of objects that are less than a few feet away; sit for long periods of time; stand, walk, use hands to finger handle or feel; reach with hands and arms; and occasionally push, pull or lift up to 20 pounds. Reasonable accommodation may be made to enable individuals with disabilities to perform these functions.

What We Offer

We offer generous paid time off, paid sick leave, and 10 paid holidays! We have affordable medical, dental, and vision insurance, and our employees are entitled to coverage by one of several State-sponsored retirement pension plans, our employee assistance program, and wellness incentives. Additionally, our employees have the option of life insurance, disability, a group legal plan, and pet insurance. Under the current guidelines for the Public Service Loan Forgiveness (PSLF) Program, the Maricopa County Superior Court is a qualifying employer. Therefore, any full time Judicial Branch employee, who meets other eligibility criteria may be eligible for loan forgiveness under this program. Click here to learn more!