Executive Assistant

Position Summary: The Executive Assistant provides high-impact, executive-level administrative support to the CEO and members of the Executive Leadership Team, ensuring smooth coordination of priorities, communications, and operations across the Midtown Atlanta office. The role includes proactive calendar and schedule management, travel coordination, expense and travel reporting, and orchestration of high-level meetings and events. Primary Responsibilities Manage all executive administrative support for the CEO, including complex calendar orchestration, travel planning, itinerary management, expense reporting, and Board of Directors communication and coordination. Provide comprehensive support to the CEO and Executive Leadership Team, coordinating travel, processing expense reports, triaging mail and phone communications, and supporting leadership meeting cadences and operating rhythms. Serve as the primary liaison for the CEO, ensuring seamless communication and alignment across internal teams and external stakeholders while maintaining accuracy, responsiveness, and confidentiality. Lead the planning and execution of executive-level meetings and events, including agenda development, logistics coordination, background research, presentation support, and end-to-end execution. Manage calendars, meetings, and travel for Executive Leadership Team members based in the Midtown Atlanta office, prioritizing critical business needs. Partner with and provide day-to-day direction to the Office Manager to ensure smooth and consistent execution of office operations, including front desk experience, guest and customer reception, call and mail management, office supply planning and procurement, conference room readiness, facilities coordination, vendor management, coffee service, and shipping operations. Ensure compliance with office policies, security protocols, signage, and workplace standards. Coordinate the planning, procurement, and delivery of corporate gifts and recognition items for employees, customers, business partners, and key stakeholders. Required Qualifications Associate degree in Business or a related field. Minimum of 10 years of experience in an executive administrative support role. Experience supporting senior executives and leading administrative or office support staff. Experience interacting with and coordinating Board of Directors and their administrative teams. Strong attention to detail with a consistent focus on quality and accuracy. Strong customer service mindset with a professional, solutions-oriented approach. Excellent verbal and written communication skills; ability to remain composed under pressure. Strong time management, prioritization, and organizational capabilities in a fast-paced environment. Proficiency in Microsoft Office applications (Word, PowerPoint, Outlook, Excel). Strong interpersonal skills with demonstrated problem-solving, continuous improvement, and project coordination abilities. Self-starter with strong discretion and ability to handle confidential information appropriately. Team-oriented mindset with a proactive, “can-do” approach and willingness to support broader team success. Ability to travel domestically as required. Ability to perform all essential job functions. Desired Qualifications Bachelor’s degree. Working Conditions Work performed in a typical office environment, with extended periods of sitting at a desk and viewing a computer screen. Required to talk and hear, in person and by telephone; use of hands to handle, feel, or operate standard office equipment; and reach with hands and arms. Requires walking and standing; noise level usually quiet. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. Salary The base salary range for this role is $66,100 to $99,200. Actual base salary offered will vary based on location, level, job-related knowledge, skills, experience, and performance. Equal Employment Opportunity FORTNA is an equal employment opportunity employer. We provide reasonable accommodations for qualified individuals with disabilities. Hiring decisions are based on qualifications, merit, and business needs only. #J-18808-Ljbffr