Contracts Manager

Contracts Manager

United Jewish Council of the East Side is a nonprofit organization based in New York. For almost 50 years, we have provided a wide range of human services and implemented community development programs on the Lower East Side of Manhattan. Join our team and help us to make a difference!

UJCES is looking for a dynamic mission driven person to join our team as contracts manager to work. If you are looking for a positive work experience and are up for a challenge we are right for you.

Overview:

Reporting to the Executive Director.

Responsibilities:

• Pre-Award: Assists in pre-award activities including reading proposal guidelines; collecting, composing, and/or preparing administrative components for proposal submissions; preparing applications, performing funding searches, developing and preparing budgets, and monitoring regulatory compliance requirements.
• Post-Award: Perform in post-award activities including account creation, regulatory compliance monitoring, salary and insurance allocations and effort reporting, materials order processing, invoice preparation, payment processing, cost center charges, cost transfers, grant projections, grant closing processes and account closing.
• Coordinates and ensures completion of monthly and annual reports. Work on ad hoc financial reports and serve as a point of contact.
• Maintains contractual records and documentation such as receipt and control of the contract correspondence, subcontract information sheets, contractual changes, status reports and other documents for all projects.
• Works on all aspects of government contract audits including pre-audit preparation of requested documents, actively participate in the auditor's site visit and follow up as needed.
• Ensures timely contract close-out, extension or renewal, modifications, and monitor transaction compliance (milestones, deliverables, invoicing etc.).
• Along with Executive Director presents monthly budget to actual financials (P and L) and contract variations to senior operating staff, explaining details, cause and effect, etc.
• Manages contract audit, validates site billings, conducts audit of supporting documentation.
• Reviews process and procedures relating to reporting and makes recommendations for improvements.
• Related duties as assigned.

Qualifications:

• BS in Accounting/Finance preferred.
• Working Knowledge HHS Accelerator and Passport.
• Three to four years' experience in the non-profit sector and interaction with senior/executive staff preferred.
• Experience working with DHS, DOHMH, DFTA, HUD, and other funding agency contracts a plus.
• Strong interpersonal skills are a must this position will interact heavily with Human Resources, Program and operating staff and various government funding agencies.
• Strong computer skills including word processing and spreadsheet skills required (MS Office)
• Excellent verbal and written communication skills required.
• Strong organizational and presentation skills required.
• Attention to detail required.
• Financial analysis skills required.
• Ability to exercise sound judgment, discretion, and tact required.
• Strong time management skills, including ability to handle multiple, concurrent tasks required.
• Ability to maintain effectiveness under deadlines required.

Hours:

Full time. Monday through Thursday from 9 am to 5 pm, and Fridays from 9 am to 2 pm.