Record Specialist

Position Title: Record Specialist

Department: Registrar's Office

Supervisor: University Registrar
Status: Temporary, PT, Non-exempt

Bushnell University Overview

Founded in 1895, Bushnell University provides a holistic Christian education, fostering wisdom, faith, and service in its students. In joining the staff here, you will be part of an academic community that seeks to cultivate your faith while you make a difference in the lives of our students. Bushnell is the largest private university in Eugene's vibrant university district, which also includes the University of Oregon. Eugene is a college town small enough to know your neighbors and large enough to offer fantastic arts, entertainment, dining, healthcare, and educational opportunities. It is also an ideal place to enjoy the beautiful Pacific Northwest, being just one hour from the Oregon Coast, one hour from the Cascade Mountains, and less than two hours from Portland and the Columbia River Gorge.

Job Summary

The Record Specialist at Bushnell University reports directly to the University Registrar. The Record Specialist processes daily functions crucial to the Registrar's Office including, but not limited to, processing transcripts for Portage, providing daily work backup and assistance on digitization projects for Assistant Registrars II and III. The Record Specialist must demonstrate a strong desire and ability to serve students, faculty, and staff in advancing the mission of the University to foster wisdom, faith, and service through excellent academic programs within a Christ-centered community.

Essential position functions

• Process Portage Learning requests including importing new student information and grades and delivering transcripts;
• Assist Assistant Registrar II with digitization of paper records project;
• Backup daily functions of student record and academic data management, including but not limited to;
  • FERPA permission requests;
  • Address changes;
  • Name changes;
  • Emergency contact information forms;
  • Major/minor changes;
  • Registration changes;
  • Graduation date changes;
  • Waitlist processing;
  • Academic deadline petitions;
  • Enrollment Verifications; and
  • Withdraws from the university.
• Maintain course sections under direction from Assistant Registrar III;
• Report enrollment and graduate data to National Student Clearinghouse regularly; and
• Participate in Commencement coordination and execution.

Experience and Qualification Requirements

• Bachelor's degree required, preferably in an area of higher education management and leadership.
• Familiarity with the University's current Student Information System (Jenzabar) preferred.
• High attention to detail and ability to work independently are required.
• Candidate must be actively engaged in a Christian congregation and able to identify with and support the Bushnell Theological Context for Community statement.
• Professional experience in an institution of higher education is highly desirable, along with evidence of assuming increasing responsibilities.
• Ability to utilize Windows and Microsoft based software including, Word, Excel, PowerPoint, Teams, etc.
• Ability to work within the parameters of the Family Educational Rights and Privacy Act of 1974 (FERPA).
• Experience utilizing e-mail for the purposes of organizational communications.

Working Conditions/Special Requirements

• Bushnell seeks candidates who demonstrate a vibrant and maturing Christian faith.
• The position requires a strong commitment to multiculturalism and diversity.
• The position requires working in a non-smoking, drug free environment.
• The employee must adhere to FERPA guidelines and student confidentiality at all times.
• The employee must have high personal motivation, with great attention to detail and accuracy, project a positive and vibrant attitude in assisting people, and have high ethics of honesty and confidentiality with a genuine and gracious presence pertaining to the students, faculty, staff, and business of the department and the University.
• This position may require lifting up to 25 lbs., as well as bending, stooping, and kneeling.

Application Instructions

Bushnell employees are expected to abide by the Theological Context for Bushnell Community Life. Please read this document before continuing.

To be considered for this position, please click "Apply" below. You will be asked to submit all of the following:

• Bushnell Employment Application
• Cover letter addressing skills, experience, and knowledge
• CV/Resume
• Personal Statement of Faith that clearly addresses all three of the sections below:
  • Section 1: how a maturing Christian faith finds expression in the candidate's personal life, family life, community life, and current church membership;
  • Section 2: how the candidate integrates faith into his or her work life; and
  • Section 3: the candidate's understanding of and ability to support Bushnell's Theological Context for Community statement.
• Contact Information for three references, one of which must be the applicant's pastor or another appropriate church leader who is able to address the applicant's faith background.

*Please include all requested materials. Incomplete application packets may result in disqualification.

If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability. You can request reasonable accommodations by contacting Mark Cameron at View phone number on click.appcast.io or View email address on click.appcast.io.

In compliance with the Clery Act, Bushnell University provides our Annual Security Report & Fire Safety Report. You may request a paper copy from the Office of Student Life by calling View phone number on click.appcast.io. This report is required by federal law and contains policy statements and crime statistics for the university.

Revision: 260619