Accounts Payable Analyst

Description

Our Mission: To fulfill our PROMISE to our employees, members and guests in order to create a reimagined Country Club life.

P assionate - We love what we do and have fun doing it!

R efined - We strive for excellence in our communication.

O wnership - We are proactive and accountable in any task, challenge or opportunity presented to us.

M indful - We are present, patient, and aware so that we can best anticipate the needs of those around us.

I nnovative - We are eager and open to seek ways to improve Country Club life.

S afe - We take responsibility for creating a safe environment.

E mpathy - Every concern, suggestion, or feedback is a welcomed opportunity to understand the feelings and needs of others.

OVERVIEW: Boca West Country Club is seeking a detail-oriented, organized, and analytical Accounts Payable Analyst to join our Accounting & Finance team. The ideal candidate will play an essential role in supporting the Club's financial operations by ensuring the accurate and timely processing of vendor invoices, payments, reconciliations, and expense documentation.

ESSENTIAL DUTIES AND RESPONSIBILITIES:


• Review, verify, and process vendor invoices for accuracy, proper coding, approvals, and supporting documentation.

• Ensure invoices are properly matched against purchase orders, receiving documents, and applicable departmental approvals.

• Process vendor payments in accordance with established payment schedules and company policies.

• Maintain accurate and organized accounts payable records, files, and supporting documentation.

• Reconcile vendor statements and investigate discrepancies, outstanding balances, and payment inquiries.

• Communicate professionally with vendors and internal departments to resolve invoice and payment-related issues.

• Monitor accounts payable aging reports and assist in ensuring invoices are processed within established payment terms.

• Assist with month-end and year-end closing activities, including accruals and account reconciliations.

• Identify opportunities to improve accounts payable procedures, workflow efficiencies, and internal controls.

• Ensure compliance with established financial policies, procedures, and accounting standards.

• Assist with audit preparation by providing requested invoices, payment records, and supporting financial documentation.

• Maintain confidentiality when handling sensitive financial information.

• Perform additional accounting and administrative duties as assigned.

SUPERVISORY RESPONSIBILITIES:

• This job has no supervisory responsibilities.

EDUCATION, EXPERIENCE, and TRAINING:

• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.
• Minimum of 2-3 years of accounts payable or general accounting experience preferred.
• Strong understanding of accounts payable processes, invoice verification, vendor reconciliations, and payment procedures.
• Proficiency in Microsoft Excel and Microsoft Office applications.
• Experience working with accounting software, ERP systems, or financial management platforms.
• Excellent organizational skills and exceptional attention to detail.
• Strong written and verbal communication skills.
• Ability to prioritize responsibilities, meet deadlines, and work independently in a fast-paced environment.
• Demonstrated professionalism, discretion, and commitment to maintaining confidential financial information.

COMPUTER SKILLS:

• Proficient in Microsoft Office or related software.

• Ability to operate related office equipment, such as computers, 10-key calculator, and copier.

WORK ENVIRONMENT - The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.


• This position operates within a professional, fast-paced Accounting & Finance environment at Boca West Country Club. The successful candidate will collaborate with various departments, management, and external vendors to support the Club's financial operations and uphold its commitment to operational excellence.