Accounts Payable Specialist

Accounts Payable Specialist

Location: Onsite | New Castle, DE

Compensation: Based on experience

About Fusco Management

Fusco Management is a local, family-owned real estate company founded in 1965. We own and manage our own real estate portfolio, allowing our team to work exclusively with internally held assets rather than third-party clients. As our organization continues to grow, we remain committed to conservative financial practices while modernizing local communities. This role offers long-term stability, a collaborative team environment, and the opportunity to work for a company with nearly 60 years of proven success.

Position Overview

The Accounts Payable Specialist is responsible for full-cycle accounts payable processing for a portfolio of more than 80 properties, averaging approximately 1,500 invoices per month. This role supports day-to-day operations by ensuring invoices are accurately processed, vendors are paid on time, and accounting records remain complete and compliant. The ideal candidate is highly organized, detail-oriented, and professional in all vendor and internal communications.

Key Responsibilities

• Accounts Payable Operations
• Process invoices accurately and timely, ensuring proper property, vendor, and general ledger coding using Yardi One (Procure-to-Pay)
• Identify and prioritize time-sensitive invoices and payments
• Partner with Property Management to confirm correct job cost coding
• Prepare and process weekly check runs, including required remittance documentation

• Vendor Relations & Issue Resolution
• Serve as the primary point of contact for vendor inquiries related to payments and account status
• Review monthly vendor statements and follow up on past-due balances
• Resolve vendor discrepancies, disputes, and payment issues promptly and professionally
• Ensure vendors are paid accurately and in accordance with agreed-upon terms

• Controls, Reporting & Compliance
• Monitor accounts payable aging, outstanding checks, and unpaid invoices; investigate and resolve discrepancies
• Review weekly bank balances for each checkbook and escalate concerns to the Director of Accounting
• Ensure compliance with internal accounts payable policies and procedures
• Process and file annual 1099 forms

• Additional Responsibilities
• Maintain organized accounts payable files and supporting documentation
• Assist with special projects and additional duties as assigned

Required Qualifications & Experience

• Associate degree in Accounting or related field preferred
• 5+ years of accounts payable experience, including full-cycle processing
• Solid understanding of basic bookkeeping and accounting principles
• High-volume invoice processing experience (1,000+ invoices per month preferred)
• Strong proficiency in Microsoft Excel and Word
• Exceptional attention to detail and accuracy
• Strong analytical, problem-solving, and critical-thinking skills
• Excellent written and verbal communication skills
• Ability to prioritize tasks and manage deadlines in a fast-paced environment
• Ability to work independently while collaborating with cross-functional teams
• Demonstrated ability to maintain strict confidentiality and handle sensitive information appropriately

Preferred Qualifications

• Experience with Yardi or similar property management accounting systems

Benefits

• 100% Employer-Paid Health Insurance (FSA & HRA)
• Dental and Vision Insurance
• 401(k) with 6% Company Match
• Paid Time Off and Vacation Time

Why Join Fusco Management?

• Stable, family-owned company with decades of success
• Work exclusively on internally owned assets
• Competitive benefits package with fully paid health insurance
• Collaborative, professional accounting team
• Long-term growth and stability in a well-established organization