Payroll Specialist

Job Description

Job Description

We are looking for a detail-oriented Payroll Specialist to join a team in Arlington Heights, Illinois in a contract capacity with the potential for a permanent position. This position supports payroll operations for a mid-sized employee population while also contributing to accounting and administrative activities on a part-time schedule of approximately 24 hours per week.

Responsibilities:

• Manage biweekly payroll processing for roughly 100 employees, ensuring pay is completed accurately and on schedule.

• Alternate between payroll-focused duties and accounting support based on a rotating weekly workflow.

• Examine time records, resolve discrepancies, and enter off-cycle or manual payroll updates when needed.

• Prepare and maintain payroll documentation, accrual tracking, and reporting records for internal use and compliance purposes.

• Handle accounts payable tasks by entering invoices, organizing payment records, and keeping vendor information current.

• Support accounts receivable activities by assisting with deposits, billing, collections follow-up, and monitoring outstanding balances for leadership review.

• Complete high-volume data entry and provide general administrative assistance to the finance and office teams as priorities shift.

• Uphold financial procedures, protect confidential employee and company information, and contribute clerical support such as filing, report preparation, and document handling.

• Participate in onsite training during the onboarding period and adapt to evolving responsibilities as the position expands over time.

• Hands-on experience processing biweekly payroll in a fast-paced business environment.
• Strong attention to detail with the ability to identify errors and maintain accurate financial records.
• Familiarity with payroll and accounting systems such as Paycom and QuickBooks.
• Working knowledge of accounts payable, accounts receivable, and general administrative finance support.
• Ability to manage sensitive information with a high level of discretion and professionalism.
• Self-directed approach with a proactive attitude and willingness to take ownership of assigned work.
• Availability to work approximately 24 hours per week, with onsite presence required during the initial training period.