Patent Secretary
Consilio LLC
IP Legal Practice Assistant, Newark, NJ - One day in office, four days remote schedule
My client, a nationally recognized law firm, is seeking an IP Legal Practice Assistant to support its Intellectual Property team in a fast-paced, deadline-driven environment.
Responsibilities
- Prepare and file U.S. patent applications with the USPTO.
- Coordinate execution of patent documents, including Assignments, Declarations, and Powers of Attorney.
- Draft patent and trademark-related correspondence and documents.
- Manage and monitor IP docket deadlines using CPI and other docketing systems.
- Review filing receipts and USPTO notices for accuracy.
- Conduct USPTO research and assist with administrative IP matters.
- Generate reports and maintain electronic IP files and records.
- Prepare, revise, proofread, and format legal documents and correspondence.
- Support new matter intake, conflict checks, engagement letters, and file openings.
- Maintain attorney calendars, deadlines, meetings, and other scheduling needs.
- Collaborate with attorneys, paralegals, and team members to ensure efficient workflow and exceptional client service.
Requirements
- High school diploma or equivalent required.
- Minimum 3 years of Intellectual Property Legal Assistant or Legal Practice Assistant experience.
- Experience supporting patent prosecution matters preferred.
- Strong proficiency in Microsoft Office.
- Experience with CPI, NetDocuments, PracticeLink, or similar legal software is a plus.
- Excellent organizational, communication, proofreading, and time management skills.
- Ability to manage multiple priorities and deadlines with strong attention to detail.
- Team-oriented mindset with the ability to work independently when needed.
- Professional presence and commitment to client service.
Why Consider This Opportunity?
- Join a highly regarded Intellectual Property practice.
- Work alongside experienced attorneys and IP professionals.
- Competitive compensation and comprehensive benefits package.
- Multiple office locations with a collaborative and supportive environment.
If you have IP legal support experience and are looking to join a strong team with long-term growth potential, we'd love to connect. Apply or message me directly for more information.
Vacancy posted 4 days ago
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