Junior Buyer

Job Description

Job Description

Position: Junior Buyer / Supply Chain Administrator

Location: Yorba Linda, CA
Department: Procurement / Supply Chain
Classification: Temporary; potential temp-to-hire opportunity TBD
Shift: Monday–Friday, 8:00 AM–5:00 PM; some overtime and occasional weekend support
Compensation: $23–$25/hr

Now Hiring: Junior Buyer / Supply Chain Administrator (Yorba Linda, CA)

FLAG's mission is to show our contractors & clients the best this industry can offer by upholding our principles of leadership, service, and exceptionalism.

A confidential company in Yorba Linda, CA is seeking a Junior Buyer / Supply Chain Administrator to provide administrative and transactional support to its Procurement and Supply Chain functions. This is initially expected to be a temporary assignment lasting approximately a couple of months, with the possibility of becoming temp-to-hire based on business needs.

1. Job Summary

The Junior Buyer / Supply Chain Administrator will provide administrative support for purchasing and supply chain activities, with a strong emphasis on data entry, ERP transactions, documentation, record maintenance, and general department support. Candidates do not need previous procurement experience if they bring strong administrative skills, attention to detail, and the ability to learn new systems and processes.

Candidates with 1–2 years of procurement, purchasing, or supply chain experience are preferred and may take on additional junior-level purchasing responsibilities. The department is currently restructuring processes, responsibilities, and procedures, so this position is best suited for someone who is adaptable, comfortable working in an evolving environment, and able to support the implementation of new SOPs and processes.

2. Essential Duties & Responsibilities

Procurement & Supply Chain Administration

• Provide day-to-day administrative support to Procurement and Supply Chain personnel.

• Perform accurate and timely data entry into the company's ERP system.

• Enter, update, and maintain purchasing and supply chain information.

• Maintain organized electronic records, purchasing documentation, and supporting files.

• Review data and documentation for completeness and accuracy.

• Assist with purchase order documentation and administrative processing.

• Track purchasing-related information and follow up on outstanding items as directed.

• Support buyers and other supply chain personnel with routine administrative requirements.

Junior Purchasing Support

• Assist with basic purchasing activities based on experience and department needs.

• Support preparation and processing of purchase orders.

• Communicate with vendors regarding routine order information, documentation, and status updates.

• Assist with tracking open purchase orders and expected delivery dates.

• Support purchasing personnel with order follow-up and vendor communication.

• Help identify and resolve basic purchasing or documentation discrepancies.

• Provide additional procurement support as knowledge and experience develop.

ERP & Data Management

• Enter and maintain accurate purchasing, supplier, and supply chain data within the ERP system.

• Review system information for accuracy and identify missing or inconsistent data.

• Update purchasing and order information as directed.

• Assist with maintaining accurate records during ongoing process and organizational changes.

• Support reporting and data requests from Procurement and Supply Chain personnel.

SOP & Process Support

• Support implementation and maintenance of new Standard Operating Procedures (SOPs).

• Assist with documenting purchasing and administrative processes.

• Follow newly established procedures as the department continues to develop its operating structure.

• Adapt to changes in responsibilities, processes, systems, and workflows.

• Identify administrative process gaps and communicate opportunities for improvement.

• Assist with organizing documentation and processes to improve department consistency and efficiency.

General Administrative Support

• Prepare, organize, and maintain department documentation.

• Assist with spreadsheets, reports, email correspondence, and routine administrative tasks.

• Coordinate information between Procurement, Supply Chain, Operations, and other departments as needed.

• Prioritize multiple assignments and meet established deadlines.

• Provide additional administrative and project support during the department's restructuring.

• Perform other related duties as assigned.

3. Qualifications

Required

• Previous administrative, office support, data entry, purchasing support, or similar experience.

• Strong data-entry skills with a high level of accuracy.

• Comfortable working with computer systems and learning an ERP system.

• Ability to maintain accurate records and organized documentation.

• Strong attention to detail.

• Basic proficiency with Microsoft Office, including Excel, Outlook, and Word.

• Ability to manage multiple administrative priorities and meet deadlines.

• Strong organizational and follow-up skills.

• Effective written and verbal communication skills.

• Ability to work independently while supporting a broader Procurement and Supply Chain team.

• Ability to adapt to changing processes, responsibilities, and priorities.

• Comfortable working in an environment that is actively restructuring and implementing new processes and SOPs.

• Ability to work occasional overtime and weekends based on business needs.

Preferred

• 1–2 years of procurement, purchasing, or supply chain experience.

• Previous experience as a Junior Buyer, Purchasing Assistant, Procurement Assistant, or Supply Chain Administrator.

• Experience creating, processing, or tracking purchase orders.

• Experience communicating with suppliers and following up on open orders.

• Previous ERP system experience.

• Experience supporting SOP implementation or process-improvement initiatives.

4. Physical Requirements

• Ability to sit for extended periods while performing administrative and computer-based work.

• Frequent computer, keyboard, and mouse use.

• Ability to perform repetitive hand movements associated with data entry.

• Ability to communicate effectively with employees, suppliers, and cross-functional business partners.

• Ability to work additional hours, including occasional weekends, based on operational requirements.