Specialist, Adult Workforce

The Commonpoint Hub Program Support Specialist provides operational and programmatic support to ensure efficient day-to-day hub functions. This role serves as a central point of contact for clients, staff, and stakeholders, supporting front desk operations, client intake, program coordination, and administrative processes. The position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a high-volume environment.

DUTIES AND RESPONSIBILITIES

Operations

• Provide front desk and switchboard coverage, managing calls, emails, appointments, and walk-in traffic
• Track client traffic and ensure timely check-in and routing to appropriate staff
• Manage donation referrals, inventory, and donation closet organization
• Coordinate food pantry distribution
• Order and monitor office/program supplies; track shipments and resolve delivery issues
• Maintain hub room reservation system
• Ensure cleanliness and organization of reception and lobby areas
• Support administrative processes and serve as backup when needed

Program Support

• Support hub programming in collaboration with Operations Manager and Program Directors
• Assist with workforce orientation, client intake, assessments (including TABE), and Salesforce data entry
• Refer clients to appropriate services and track referrals and follow-ups in Salesforce
• Provide direct support to clients and respond to program inquiries
• Assist with scheduling and logistics for events, funder visits, and program activities
• Support purchase orders, receipt reconciliation, and administrative tracking
• Maintain accurate client and program data across systems
• Communicate deadlines, updates, and operational information to staff

QUALIFICATIONS

• High School Diploma or GED
• Bilingual (Spanish or Chinese required)
• 3–4 years of administrative experience in a fast-paced office environment
• Strong customer service and organizational skills
• Ability to manage high-volume workloads and meet deadlines under pressure
• Demonstrated cultural competency working with diverse populations
• Excellent interpersonal, verbal, and written communication skills
• Proficiency in Salesforce, Microsoft Office, and Google Workspace (Gmail, Docs, Sheets, Calendar)

Salary range: $17/hour

Location: 77-17 Queens Blvd Elmhurst, NY 11373

Please note this is a part-time, temporary position.

To Apply: Please send your resume to View email address on jobs.institutedata.com