Events Coordinator & Executive Assistant (Part-Time)

Events Coordinator & Executive Assistant (Part-Time)
Carmel Chamber of Commerce | Carmel-by-the-Sea

The Carmel Chamber of Commerce is seeking a highly organized, proactive Events Coordinator & Executive Assistant to support our signature events and daily operations.

This is an in-office, community-facing role for someone who thrives in a dynamic environment and enjoys working closely with local businesses, nonprofit leaders, and community partners.

If you are detail-oriented, dependable, and take pride in execution, this role offers meaningful work with real impact.

About the Role
This position plays a key part in delivering the high-quality events and member experiences the Chamber is known for. You will work directly with Chamber leadership to ensure seamless execution of mixers, ribbon cuttings, luncheons, and signature programs.

This is an ideal opportunity for someone seeking 20+ hours per week with potential for expanded responsibilities as the organization grows.

Key Responsibilities
Event Coordination & Logistics (Primary Focus)

Support planning and on-site execution of Chamber events and programs
Manage event setup in ChamberMaster (registrations, payments, tracking)
Monitor registrations and prepare check-in materials
Coordinate vendors, supplies, signage, and event-day logistics
Serve as a point of contact for member event inquiries

Executive & Office Support

Provide administrative support to the President & CEO and VP of Operations
Assist with scheduling, correspondence, and special projects
Support front-office operations, including greeting members and visitors
Maintain organized systems and follow-through on assigned tasks

What We're Looking For
Prior experience in events, office coordination, nonprofit, hospitality, or business support
Strong organizational skills with exceptional attention to detail
Professional communication skills and comfort engaging with community members
Ability to manage multiple projects and meet deadlines
Dependable, self-directed, and solutions-oriented
Available for occasional evening and weekend events

This is not a remote role.

Schedule & Location
Approximately 20 hours per week
Primarily weekdays, spread across 3–4 days
Core daytime availability between 9:00 AM – 4:00 PM
Occasional evenings and weekends required for Chamber events
In-office position in Carmel (parking provided)

Why Join the Carmel Chamber?
Work alongside community leaders and local business owners
Be part of a respected organization shaping Carmel's business community
Gain visibility and experience in event management and executive support
Opportunity for growth and expanded responsibility over time

Compensation
$20–$30 per hour, commensurate with experience and demonstrated ability to perform at a high level.

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