Skilled Nursing Scheduler (CMA)

Job Description

Job Description

About the Role

Heritage Grove Estates is hiring a Scheduler / Staffing Coordinator to keep our skilled nursing team fully staffed and running smoothly. This is a dual-role position — you'll manage day-to-day scheduling operations and step in as direct care support (CNA, Medication Aide, or Nurse based on licensure) when coverage is needed.

If you're highly organized, thrive in a fast-paced healthcare environment, and want a role where your work directly impacts resident care — this is it.

Schedule: Flexible; may vary based on operational needs. Includes participation in an on-call rotation.

What You'll Do

Staffing & Scheduling

• Build and maintain staffing schedules across all shifts to ensure full coverage while minimizing overtime

• Evaluate and adjust schedules daily based on census, staffing levels, time-off requests, and operational needs

• Respond quickly to call-ins and coverage gaps — securing replacements or adjusting staffing as needed

• Provide direct floor care (CNA, Medication Aide, or Nurse, as licensed) when coverage cannot be secured

• Coordinate with nursing leadership and department heads to align staffing with resident care priorities

• Manage scheduling systems to distribute accurate, up-to-date schedules and maintain timekeeping records

• Facilitate shift swaps and cross-coverage while staying compliant with staffing requirements

• Track and report overtime trends, scheduling concerns, and daily PPD (patient per day) metrics

• Prepare monthly staffing schedules and coverage summaries for leadership

On-Call & Administrative Support

• Participate in on-call rotation to handle after-hours staffing needs

• Support additional administrative and operational tasks as assigned

What We're Looking For

Required:

• Active CNA or Medication Aide certification

• High school diploma or equivalent

• 1–2+ years of scheduling, healthcare operations, or related experience

• Proficiency in scheduling systems and Microsoft Office (Excel)

• Strong organizational, multitasking, and communication skills

• Ability to stay calm and solutions-focused under pressure

Preferred:

• Associate degree or healthcare-related certification

• Familiarity with skilled nursing workflows and staffing models

Benefits

• Competitive compensation

• Health, dental, and vision insurance

• 401(k)

• Paid Time Off (PTO)

• Care Cash Program

• Referral Bonus Program

• Career development and advancement opportunities

Why Heritage Grove Estates?

We're more than a workplace — we're a team that shows up for each other and for the residents we serve.

• Supportive culture — leadership that listens and values your input

• Room to grow — real advancement opportunities in healthcare operations

• Meaningful work — your scheduling decisions directly affect resident care every day

Heritage Grove Estates proudly serves the Topeka, Kansas community with compassionate skilled nursing and rehabilitation services. We're committed to building a team where employees feel valued, supported, and set up to succeed.

Physical Requirements

• Ability to lift and carry supplies (up to 25 lbs)

• Ability to stand, walk, and move between office, clinical, and storage areas throughout the day

• Ability to respond to staffing needs promptly, including after-hours

Heritage Grove Estates is an Equal Opportunity Employer. Reasonable accommodations are available for individuals with disabilities — contact Human Resources for assistance.

Apply today and join a team where your work makes a real difference.