Campus & Operations Coordinator

Campus & Operations Coordinator

At Atlas School, we are dedicated to our students' success and committed to providing them with our best service from start to finish. The Campus & Operations Coordinator plays a key role in ensuring our campus remains a best-in-class learning and working environment for students and staff. This role supports daily facilities operations, purchasing, inventory management, event logistics, staff experience initiatives, and basic technology troubleshooting. The Coordinator maintains a constant pulse on campus needsoptimizing spaces, coordinating with vendors, and supporting operational workflows that enhance the overall student and staff experience. You will join a highly motivated team driven to train the next generation of software engineers for Tulsa.

Tasks

• Ensure the campus is maintained as a clean, safe, and high-quality learning environment.
• Conduct scheduled basic maintenance and service tasks across the campus.
• Manage inventory processes for campus goods, supplies, and equipment.
• Order snacks, beverages, and supplies for employee breakroom.
• Order office supplies, equipment, and operational materials for staff.
• Coordinate catering for internal meetings, trainings, and special events.
• Support event logistics for internal and external events, including setup and vendor coordination.
• Assist the Operations Manager with invoice processing and administrative tasks.
• Support basic troubleshooting and problem-solving for technology issues affecting staff and students.
• Maintain booking systems for campus rooms, spaces, and technology resources.
• Support staff team-building activities and culture-building events.
• Oversee staff recognition efforts, including birthdays, anniversaries, and milestones.
• All other duties as assigned

Work Activities

• Provide basic on-site technology support for staff and students; escalate issues to IT partners as needed.
• Serve as an on-site point of contact for vendors, contractors, and service providers.
• Manage orders and restocking of campus supplies when inventory is low.
• Support campus access control systems, including badge creation, replacement, and event-specific access planning.
• Oversee the booking and use of on-campus resources and assets, ensuring reliable access to conference rooms, technology, and learning spaces.
• Assist with student and/or staff onboarding through campus setup (internet/computer access, parking, badges, etc.).
• Support team members with campus events, activities, and operational projects.
• Maintain procedures that ensure a clean, safe, and organized campus environment.
• Serve as a resource to students and staff for questions related to campus facilities, assets, and access.

Work Context

• Requires sitting
• Requires telephone conversations
• Requires face-to-face and virtual discussions with individuals and teams
• Requires occasional time outside of business hours (evenings and possible weekends)
• Requires meeting strict deadlines
• Requires working indoors
• Requires moderate physical activity
• Including but not limited to lifting objects (5-50lbs), reaching (shelves), moving furniture and/or boxes

Qualifications

Education & Experiences

• High School Diploma or equivalent.
• 1-2 years of relevant work experience.
• Preferred: IT experience, previous work with software & hardware (desktop computers, network access troubleshooting, active directory)
• Preferred: Experience with building and facilities maintenance and operations.

Skills

Basic Skills

• Proactive problem-solving skills.
• Enthusiastic and energetic customer service skills.
• Ability to handle frequent interruptions and work independently.
• Confident working with technology.
• Ability to troubleshoot technical issues.
• Basic building maintenance skills.

Tools

• Desktop Computers (Mac & PC)
• Laptop Computers (Mac & PC)
• Phone (Mobile/Landline)
• Google workplace suite

Maintaining Job Qualification Requirements Year-Over-Year: In-Service Training Requirements

In-service training is provided to individuals fulfilling this position to enhance their skills set. Atlas provides its employees with access to webinars, training sessions, and a collection of professional materials to keep abreast of current requirements, techniques, best practices, and policies and procedures. Training will occur during regular and on-going meetings.