Office Desk Associate

Job Description

Job Description

Our client, an independent school located in Lower Manhattan is looking for a Temporary to Permanent Office Desk Associate for the Lower School to join their team as soon as possible, ideally by November 30th . This position will be fully on-site Monday through Friday between the hours of 8am and 4pm, with occasional evening or weekend flexibility required. The temp duration is typically three months ahead of a conversion. Pay rate up to $24/hour, up to 50K perm base.

Responsibilities:

• Stationed at the fourth-floor front desk to greet, welcome, and direct visitors
• Field incoming school phone calls
• Assist staff and students
• Process incoming mail, packages, and deliveries and support the facilities team
• Help maintain a positive, safe, and orderly environment by following school procedures
• Assist the transportation coordinator with bus arrival and dismissal, including communication with families, parents, and bus companies
• Responsible for documenting student arrival and dismissal, in coordination with academic and clinical staff, responsible for following protocol and contacting parents or guardians when a student has not arrived in a timely manner
• Support special projects for the Operations and Human Resources teams
• Assist with open houses, school tours, professional development workshops, fundraising events, Sunshine Committee activities, and other school events
• Assist with development and implementation of data management and filing systems
• Maintain databases and spreadsheets
• Maintain a positive, professional, and welcoming lobby environment
• Provide strong "leadership by example" for the positive, professional and welcoming lobby environment, creating a strong positive impression for all who enter our space
• Order and track office and employee lounge supplies
• Support the facilities team with the staff lounge, supply room, reception area, and other shared spaces
• Assist staff with mailing letters, documents, and other items
• Track ordering expenses and provide updated spreadsheets and receipts to finance monthly
• Help teachers and staff with day-to-day issues at the Lower School
• Distribute and organize school lunches, assist parents with lunch ordering, and liaise with the lunch vendor
• Help ensure seamless delivery of programs for students and staff
• Participate in required training and meetings
• Communicate appropriately with families, providers, and staff via appropriate channels

Qualifications:

• Bachelor's degree required, appropriate experience may be substituted
• Hours: 8:00 am to 4:00 pm, on-time arrival required
• Exceptional verbal and written communication skills
• Excellent organizational skills and strict attention to detail
• Ability to remain focused and attentive
• Positive and alert personal presentation
• Inquisitive and calm nature
• Discretion and sound judgment
• Ability to assess a situation and understand how to direct a concern, question, or person, and when and how to involve a colleague in making a judgment call
• At least a year of prior administrative experience, preferably in an externally facing role in a school environment
• Eye for presentation of space (physical environment)
• Desire to be around children and ability to interact appropriately with people of all ages and development levels
• Passion for relationship building
• Proficiency in GSuite products, particularly Google Drive
• Detail oriented with exceptional follow through
• Collaborative spirit
• Growth oriented and committed to learning new things
• Ability to take strong direction
• Ability to work independently in a fast-paced environment with a high degree of accuracy and flexibility
• Desire to be part of something important

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

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Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)