Senior Manager of 340B Compliance

Job Description

Job Description

Senior Manager of 340B Compliance

Pharmacy Team

Damien Center Values

Dignity-Collaboration-Accountability-Access-Quality-Innovation

Founded in 1987, Damien Center is Indiana’s oldest and largest AIDS service organization (ASO) and serves more than 8000 individuals living with or at risk for HIV through a comprehensive, innovative approach to care and prevention. Our purpose is to be a trusted partner in providing services, education and advocacy for all people living with or at risk for HIV and any person seeking a safe and welcoming home for care. Our services include care coordination, clinical and pharmacy services, mental health, housing, and nutrition. 

Position Summary:

The Director of 340B Compliance is responsible for supporting Damien Center’s compliance with the Health Resources and Services Administration (HRSA) 340B Drug Pricing Program requirements.

• Key areas of responsibility include:
• Maintaining accurate program records and documentation.
• Preventing duplicate discounts and diversion.
• Managing program participation and related compliance activities.
• Implementing policies and processes that maximize program benefits while protecting program integrity.

This role requires strong attention to detail, sound judgment, and the ability to collaborate effectively with leadership, staff, vendors, and clients.

Duties and Responsibilities:

This job description describes the general nature and level of work performed by employees assigned to this position. It should not be construed as an exhaustive list of all required duties, responsibilities, and skills. 

• Regulatory Knowledge and Risk Monitoring
  • Maintain current knowledge of 340B statute, HRSA guidance, and applicable contract pharmacy regulations.
  • Monitor manufacturer policy requirements, program developments, and emerging changes that may affect 340B operations.
  • Track the impact of the Inflation Reduction Act (IRA) on drug pricing, reimbursement, and 340B program requirements.
  • Identify potential compliance, operational, or financial risks within Damien Center’s 340B Program.
• Program Compliance and Audit Readiness
  • Ensure Damien Center’s 340B Program always remains audit-ready.
  • Develop, review, and update 340B policies and procedures annually and whenever program rules, regulations, guidelines, or interpretations change.
  • Oversee all points of service related to 340B participation to confirm policies are followed, entities qualify, and patients meet covered-patient criteria.
  • Ensure written agreements between covered entities and contract pharmacies align with HRSA Contract Pharmacy Services Guidelines and maintain supporting records to demonstrate compliance.
  • Review contract pharmacy purchases against dispense data to verify accuracy and identify discrepancies.
  • Ensure manufacturer reporting requirements are completed accurately and submitted on time each month.
  • Oversee proper processing of 340B claims related to IRA Maximum Fair Price (MFP) requirements.
  • Recommend and implement corrective action plans to address 340B compliance deficiencies.
  • Coordinate the annual external audit process, including vendor selection and audit preparation.
• Finance, Analytics, and Program Optimization
  • Oversee contract pharmacy third-party administration reporting systems and related requirements.
  • Lead internal audit activities by monitoring eligibility requirements, validating data, and identifying opportunities for improvement.
  • Partner with the Chief Pharmacy Officer to identify opportunities for 340B savings optimization.
  • Collaborate with the finance department to monitor contract pharmacy economics and financial performance.
  • Oversee manufacturer rebate, refund, and repayment processes.
• Team Leadership, Training, and Reporting
  • Provide oversight and direction to members of the 340B management team, including setting priorities, validating recommendations, and optimizing resource allocation.
  • Deliver ongoing 340B compliance training to ensure staff understand and follow required procedures.
  • Prepare reports for stakeholders as needed and coordinate 340B Internal Committee meetings.
• Other Responsibilities
  • Perform special assignments and other duties as needed.

Education and/or Experience:

Bachelor’s degree in Pharmacy, Health Administration, Business Administration, Finance, Nursing, Healthcare Compliance, or related field required. Minimum of 5 years healthcare experience with at least 3 years of 340B program experience required.340B ACE certification preferred or must be obtained within one year of hiring.

*Work or lived experience may substitute for education requirements on a case-by-case basis.  

Knowledge, Skills, and Abilities:

Possess superior organizational and administrative skills. Excellent interpersonal and communication abilities. Excellent computer skills in a Microsoft Windows environment. Ability to work independently and achieve high standards of productivity, achieving deadlines, and with superior product results. Strong calendaring, organizational, and document management skills are required. Proactive approach to solving problems and communicating to leadership. Knowledge of office management systems, procedures, and office equipment required. Excellent time management skills and ability to prioritize work. 

Qualifications:

To perform this job successfully, an individual must be able to perform each essential job function satisfactorily. The requirements listed are representative of the basic knowledge, skills, and/or abilities required.  Reasonable accommodations may be made for individuals with disabilities to perform the essential functions.  The individual in this role must display the highest level of integrity and confidentiality. The individual should have effective communication skills, attention to detail and organization, and flexibility and adaptability. The individual will also maintain knowledge of trends in their area of responsibility.

Physical Demands:

The physical demands described here are general representations of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made for individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is regularly required to sit, reach with hands and arms, talk, and hear. The employee frequently is required to use hands to touch and handle objects. The employee frequently stands or walks.
• The employee must occasionally lift and/or move up to 10 pounds.  Specific vision abilities required by this job include close vision and the ability to adjust focus.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be provided for individuals with disabilities to perform the essential functions. Remote work is on a case-by-case basis and must be approved by the supervisor. 

• Office setting, with sustained use of a computer.
• The noise level in the work environment is minimal to moderate.
• Individuals should maintain personal and professional competency and work to create an environment of courtesy, respect, inclusion, and positivity in all interactions both internal and external to the organization.

FLSA Status: Salaried, Full-time, Exempt               

Leader: Chief Pharmacy Officer

Salary: $88,000 annually

Benefits:  

• 150 hours of PTO in the first year followed by 195 hours per year moving forward.
• 12 paid holidays
• Medical coverage options include a PPO plan or a HDHP. 
• Dental & Vision plans
• Health Saving Account or Flexible Spending Account
• Dependent Care Flexible Spending Account
• Employee Assistance Program
• 403b Retirement Account with 5% matching and 100% vesting after 90 days
• Life Insurance at 2 times the annual salary
• Voluntary Life Insurance Plan including spouse and child coverage options
• Short- & Long-Term Disability Plans
• Premium Subscription to the CALM APP which assists with anxiety, stress & other mental health challenges
• Professional Development Opportunities
• Tuition Assistance
• Annual performance review that includes an annual performance-based salary increase

Protecting our team members, clients, volunteers, and community partners is an integral part of how we ensure our continued work with the clients we serve.  As a condition of employment, Damien Center requires team members to be vaccinated against influenza and receive a tuberculosis skin test (or chest x-ray) annually, barring an approved religious or medical exemption.    

Damien Center is an Equal Opportunity Employer

Damien Center provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, family status, ethnicity, national origin, age, disability, marital status, amnesty, status as a covered veteran, other legally protected status, or genetic (including family medical history) information.

Damien Center complies with applicable federal laws and with all state and local laws governing non-discrimination in employment in every location in which Damien Center has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

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This position description does not constitute a contract of employment or guarantee of any terms or conditions of employment.  Damien Center employees are employed on an at-will basis. Nothing in this position description restricts Damien Center’s right to assign or reassign duties and responsibilities to this position at any time.