Finance Director

Finance Director Pay Range: $104,000 – $108,000 annually at 0.8 FTE (32 hours/week) — equivalent to $130,000 – $135,000 at 1.0 FTE. Location: Hybrid. Purpose The Finance Director leads financial management with hands‑on responsibilities, overseeing accounting, procurement, and financial reporting for a $6M budget. Reporting to the Chief Operating Officer and working closely with the CEO and other team members, the director provides financial guidance, ensures effective resource management, and helps the San José Public Library Foundation (SJPLF) achieve its mission and goals. About the Organization The San José Public Library Foundation is a 501(c)(3) established in 1987 that raises funds to enhance library services beyond tax‑based funding. With more than $51 million raised, the Foundation supports buildings, programs, collections, and services across 25 library branches. Core Description Strategically manage financial resources, budgets, and expenditures to enable values‑driven decisions. Make independent financial decisions rooted in experience with an eye for opportunity and improvement. Lead the finance team, ensuring accurate financial processes and managing the monthly close. Oversee annual audit preparations, serving as internal resource, model, and steward of strong internal controls. Lead organizational financial strategy, including investment strategy and management. Direct development of the organizational budget, KPIs, and regular reporting for cash flow and resource management. Prepare financial reports and budgets for funding proposals. Communicate financial results to management and the Board of Directors’ finance committee. Support and advise the Board’s finance and audit committees. Develop and manage relationships with financial vendors, including banks, accounting firms, and investment managers. Continuously assess internal financial policies, recommending updates as needed. Address inquiries from external partners such as funders, demonstrating fiscal responsibility. Essential Duties and Responsibilities Accounting Manage third‑party providers for accounting, finance, and payroll operations, including review of monthly close and financial reporting. Manage the Foundation’s annual audit and serve as primary internal contact throughout preparation, execution, and post‑audit stages. Oversee banking activities and actively manage cash flow. Supervise staff responsible for AP/AR and reconciliation, ensuring proper training and development. Reconcile and manage monthly Temporary Restricted Net Assets (TRNA) reports to guide restricted fund allocation. Oversee, review, and update internal controls. Finance Report financial results and issues to the CEO and Board of Directors. Work with finance and audit committees to develop policies and monitor implementation. Represent finance in cross‑functional, organization‑wide decision‑making and strategy development. Budgets Develop and revise budgets for the Foundation, individual programs, and new/proposed services. Manage the organization’s budgeting process, including annual budget development and performance monitoring. Payroll Submit payroll information to third‑party vendor on a semi‑monthly schedule. Develop hourly payroll schedule for grant program participants and leadership. Provide expert guidance on pay‑related issues, including terminations and special payouts. Financial Grant Management Assist with collection and reconciliation of data for government grant reimbursements. Provide detailed assistance in response to grant audit queries. Reconcile hours and pay for regular state reports. Contracts Negotiate, execute, and deliver agency contracts with funding sources, vendors, and service providers. Manage the agency’s insurance program and conduct ongoing risk analysis. Review the efficiency of partnership with a PEO upon renewal. Compliance Ensure adherence to federal, state, and local regulations and laws. Monitor changes in the legal and regulatory environment, implementing necessary updates. Prepare all program financial reporting required by funding sources. Maintain good working relationships with auditors, bankers, attorneys, and other advisors. Required Education, Skills, and Experience Bachelor’s degree in Finance, Accounting, or equivalent; CPA or CFA preferred. Ten or more years of nonprofit accounting and financial management experience. Knowledge of general business matters, budget development, GAAP for not‑for‑profit entities, cash management, financial nonprofit laws, and banking. Proficiency with QuickBooks Online and project management software. Experience effectively managing and developing a strong staff team. Enthusiasm, focus, and creativity aligned with SJPLF’s vision and mission. Cultural competence and literacy in diversity, equity, and inclusion. Aptitude for building trust‑based relationships with strong communication, transparency, and respect. Excellent emotional intelligence and interpersonal skills; comfortable with ambiguity and a dynamic environment. Adept with Windows OS, donor databases, and MS Office, especially Excel, PowerPoint, and Word. Preferred experience in government contracts. Who We’re Looking For 10+ years in nonprofit finance and accounting operations, with a preferred minimum of 3‑4 years in a management role. Seasoned finance leader with deep understanding of operational strategy and nonprofit infrastructure. Proven design and management of financial processes aligned with organizational values and goals. Impeccable attention to detail with strong ability to connect details to the big picture. Effective writing, editing, and verbal communication skills. Demonstrated ability to make accurate financial assessments in a changing landscape, providing insights and next steps. Significant experience supervising people with awareness of privilege and power dynamics, fostering confidence, growth, and accountability. Track record as a collaborative leader who excels in managing multiple projects in a fast‑paced environment. Qualities Sees infrastructure as contributing to people power, believing that demystifying systems enhances financial effectiveness and confidence. Practices discernment, honesty, and unwavering trustworthiness. Lends gravitas to back‑office work, explaining the impact of accurate chart‑of‑accounts codes and vendor agreements. Uplifts and adds value, viewing mistakes as opportunities and problems as catalysts for solutions. Compensation This full‑time (32 hours/week), exempt position offers 100% employer‑paid health, dental, and vision insurance, a 401(k) with matching contribution, downtown parking, and generous paid time off that increases with tenure. Additional benefits include 17 paid holidays and professional growth opportunities. Working Conditions The role requires the ability to sit for extended periods, occasional travel within San José, close vision, and lifting up to 20 pounds. It is a hybrid position requiring at least 60% onsite presence. Typical hours are Monday to Friday, with flexibility for evenings or weekends as needed. How to Apply Please address a personal, specific, and thoughtful cover letter to the “SJPLF Hiring Committee”. Your resume shows what you can do; your cover letter should reveal who you are and why you want to work with SJPLF. For questions or special accommodation, contact View phone number on click.appcast.io or email View email address on click.appcast.io. Early submissions are encouraged; the position remains open until filled and removed from the website. We thrive when unique identities, experiences, and perspectives are represented. The San José Public Library Foundation is an equal opportunity employer and is committed to a workplace without discrimination or harassment of any kind. All qualified candidates will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran or disabled status. For more information about SJPLF, visit #J-18808-Ljbffr