Deputy Court Clerk/STR Specialist: (Full-Time)

JOB SUMMARY

The Deputy Court Clerk performs a wide variety of administrative support work for the Municipal Court. Works under the supervision of the Municipal Court Director.

ESSENTIAL JOB FUNCTIONS

Answers in-coming calls, emails, voicemails, faxes and routes callers or provides information as required. Provides information/procedures to defendants to facilitate their response to a citation/complaint and solicits appropriate documents. Receives, processes and distributes all outgoing and incoming mail. Responds to information requests in a timely manner. Maintains filing system to create record control. Updates detailed case files, maintains up-to-date, correct court records, including status changes, adding clerk comments, and address changes. Processes courtesy letters weekly. Reports outstanding fines to collection agency, TXDMV, and Omnibase after sixty (60) days. Process failure to pay, failure to comply, failure to appear notices, warrants and show cause hearing and subpoenas. Prepares files for court use; processes timely notices to defendants of arraignments, trials and hearings. Assists in administering criminal proceedings and docketing. Assists in preparing correspondence and maintaining records; processes deferrals, jail sentences, probations, pre-sentence matters and failures. Responsible for fine collection by telephone, letter, and in reporting methods. Trains other staff members when required. Assists in the coordination of court matters with defendants, defense counsel, City prosecutor, police department, jail, and other agencies. Prepares reports for state and local agencies; prepares court dockets and files. Responds to requests from Municipal Judge, City Prosecutor, Police Department, Public Information Officer and others for assistance and information. Must translate for Municipal Judge, defendants, prosecutors etc. between Spanish and English. Maintains and manages all payment plan agreements. Maintains accurate warrant list. Responsible for processing the cash bond/fine payments from the jail. Responsible for contacting short-term rental properties that are found not to be in compliance and providing them written notice related to HOT Tax regulations. Mails notices within 20 days of a citation being given to property owners and managers related to Ordinance 26-01. Tracks citations and convictions related to Short-Term Rentals through the court system. Responsible for inputting and tracking Data related to Short-Term Rentals. Works closely with City Administration, Chief Marshal, Police Department and Environmental Health Department in order to carry out the duties related to Short-Term Rentals. Provides administrative assistance to the Chief Marshal as it relates to Short-Term Rental related responsibilities.

SECONDARY JOB FUNCTIONS

May assist the Human Resources Division with administrative support as assigned. Serves as the City Hall Receptionist when needed. Performs other related duties as assigned.

FISCAL BUDGET RESPONSIBILITY

Responsible for adhering to all City of South Padre Island Purchasing Policies while performing purchasing tasks.

QUALIFICATIONS

Education: Requires a high school diploma or equivalent with coursework in typing and/or general office practices. An Associates’ degree in a related field is preferred. Experience: Two (2) years of related experience in paralegal, municipal court, administrative work, or a related field; or any equivalent combination of education and experience, equivalency to be determined by the City. Licenses or Certifications: A valid state driver’s license. Level I Clerk Certification preferred. Special Requirements: Bilingual: Spanish and English is required. Knowledge, Skills and Abilities: Ability to effectively communicate verbally and in writing. Ability to read, write and speak English and Spanish. Considerable knowledge of modern office procedures. Working knowledge of computers and data processing. Ability to use Microsoft Office products such as Excel, Power Point and Word at an intermediate level. Some knowledge of Municipal Court procedures. Skill in the operation of the listed tools and equipment. Ability to maintain effective working relations with employees, other departments, officials and the public. Ability to maintain accurate records. Ability to perform effectively as a member of a team in carrying out the city’s mission and goals. Ability to read and interpret applicable state and local laws, ordinances or regulations concerning court operations. Ability to maintain a high level of professionalism and confidentiality. Knowledge of electronic records management procedures and computer information systems operation. Ability to deal effectively and courteously with associates and the general public. Must be able to maintain confidentiality of Court documents and records.

TOOLS AND EQUIPMENT USED

Personal computer system, including word processing and specialized court software, calculator, phone, postage machine, copy machine, fax machine and recording system.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or hear; use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to walk; lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is normally performed inside an air-conditioned office. The noise level in the work environment is usually moderately quiet. Selection Guidelines Formal application, rating of education and experience; oral interview and reference check; job related tests may be required. #J-18808-Ljbffr City of South Padre Island