Administrative Assistant Spec - N4

Administrative Assistant for Vice President, Security and Emergency Services

Performs a variety of administrative duties for Vice President, Security and Emergency Services. Duties include but not limited to:

• Manage VP/Director Outlook calendars; incorporate rapid change notifications.
• Anticipate daily to long term schedule needs; confirm and adjust daily.
• Arrange meeting rooms, audio-visual, catering, and agendas for staff events.
• Draft and edit office documents and presentation materials swiftly to support VP direction.
• Coordinate large scale team events yearly, track participation.
• Book domestic/international travel; process expense reports per policy.
• Oversee office management such as service requests/supplies/office moves/facility requests.
• Interface with all internal/external customers; route inquiries appropriately.

Basic Qualifications:

• Minimum 5 years of professional experience providing confidential, executive level administrative support.
• Proficient in the Microsoft Office suite Outlook, Word, Excel, PowerPoint (calendar management, advanced formatting, data analysis, and presentation design).
• Demonstrated ability to manage senior leader communications, calendars, and complex scheduling (including meeting coordination across time zones).
• Proven experience travel planning and preparing expense reports in compliance with applicable policies.

Desired Skills:

• Interact and communicate in a manner that builds trust and confidence with internal and external stakeholders at all organizational levels.
• Provide support to team as requested, answer policy related queries, and act as a subject matter expert on office operations.
• Adapt quickly to shifting priorities in a fast paced environment while preserving accuracy and continuity.
• Build strong relationships, mediate conflicts, and foster collaboration across multiple sites.
• Independently prioritize tasks, manage competing deadlines, and maintain meticulous records.
• Working understanding of Allowable vs Unallowable expenses and how it impacts the team.

Pay Information:

Full-Time Salary Range: $60300.00 - $112100.00 At Lockheed Martin, we know mission success starts with taking care of our people. Our Total Rewards program is designed to attract top talent, support your well-being, and help you growboth professionally and personally. The salary range for this position is as listed on the requisition. Please note that the salary information listed is a general guideline only. Lockheed Martin considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/ training, key skills as well as market(work location) and business considerations when extending an offer. Benefits offered: Medical, Dental, Vision, Flexible work arrangements and schedules (e.g., 4x10), 401(k) match, Paid time off, Holidays, Parental Leave, EAP, Flexible Spending Accounts, Education Assistance, Life Insurance, Short-Term Disability, and Long-Term Disability. * Annual short-term and/or long-term incentive compensation programs may be offered depending on the position. Payments under these annual programs are not guaranteed and can vary from year to year and are tied to a range of performance metrics. * For (Washington state applicants only) Non-represented full-time employees: accrue at least 10 hours per month of Paid Time Off (PTO) to be used for incidental absences and other reasons; receive at least 90 hours for holidays. Represented full time employees accrue 6.67 hours of Vacation per month; accrue up to 52 hours of sick leave annually; receive at least 96 hours for holidays. PTO, Vacation, sick leave, and holiday hours are prorated based on start date during the calendar year.