Human Resources Specialist

HERNANDO COUNTY SHERIFF’S OFFICE AL NIENHUIS, SHERIFF JOB TITLE: HUMAN RESOURCES SPECIALIST BUREAU: ADMINISTRATIVE SUPERVISED BY: HUMAN RESOURCES MANAGER PAY GRADE: 14N FLSA STATUS: NON-EXEMPT REVISED: 05/28/2026 Under the direction of the Human Resources Manager, performs responsible technical work supporting the Human Resources staffing, recruitment, and onboarding functions of the Sheriff’s Office. Duties include coordinating pre-employment and onboarding activities for sworn and civilian personnel; scheduling and tracking testing, examinations, and interviews; conducting new hire orientation; maintaining Human Resources databases and personnel records; and processing employment‑related documentation in compliance with agency policies, FDLE, CJSTC, and Florida Retirement System requirements. Work also involves coordinating with applicants, vendors, academies, and agency personnel; preparing contracts and related documentation for cadet programs; and assisting with staffing and selection processes. Employee is expected to exercise discretion, maintain confidentiality, and perform assignments independently with limited supervision. [NOTE]: These examples are intended only as illustrations of the various types of work performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. ESSENTIAL JOB FUNCTIONS: Coordinates all aspects of onboarding new hires in sworn and civilian positions, including conditional offer letters, scheduling drug testing, medical examinations, psychological examinations and FDLE requirements. Maintains and updates all databases associated with the Human Resources staffing function. Prepares and conducts new hire orientation, presenting policies and guidelines and completing all paperwork required for new employees. Ensures I‑9 paperwork is complete and updates e‑Verify within a new hire’s first 3 days of employment. Assists in administering tests for civilian and sworn employees when required. Processes name changes in FDLE and ATMS databases in a timely manner. Processes mandated state forms for new employees in accordance with CJSTC, FDLE, Florida Retirement System (FRS), and agency policy. Schedules candidate interviews and prepares interview question packets. Assists with preparing Oral Board paperwork. Acts as the liaison between the Academies and the Sheriff’s Office to ensure successful completion of cadet application process, coordinate billing and documentation and assist with cadet program. Drafts contracts and addendums pertaining to the Law Enforcement and Detention Cadet programs. In collaboration with the Sr. Executive Assistant to the Sheriff, coordinates swearing‑in ceremonies as needed. QUALIFICATIONS: Training and Experience: Minimum qualifications: High school diploma or GED. One to two years of experience in human resources. Preferred qualifications: Professional in Human Resources (PHR) certification or equivalent. Law Enforcement or public sector HR experience. Knowledge, Skills and Abilities: Skill in the use of modern office equipment, such as the telephone, calculator, copier, computer, word processor and printer. Proficient at speaking, reading, and writing in English, demonstrates proper use of spelling, grammar, and punctuation, possesses basic mathematics skills. Knowledge of modern office practices, procedures and policies; Knowledge of HR concepts, principles and practices. Ability to understand general concepts and follow complex oral and written instructions accordingly. Ability to prepare and present clear and concise written reports. Ability to establish and maintain effective working relationships with other employees and the public. Ability to maintain confidentiality of records. Ability to work independently or with limited need for supervision. Demonstrates intermediate to advanced knowledge of Microsoft Office programs, such as Excel, Word, Outlook. Typing speed of 35 correct words per minute. Access file cabinets for filings and retrieval of data. ESSENTIAL PHYSICAL SKILLS: Sit at a desk and view a display screen for extended periods of time. Access file cabinets for filings and retrieval of data. Carry up to 30 pounds (i.e., boxes, shredded reports, file stacks, etc.). Acceptable eyesight (with or without correction). Acceptable hearing (with or without hearing aid). EQUAL OPPORTUNITY EMPLOYER #J-18808-Ljbffr