Deputy Director, Finance

Deputy Director, Finance

$112,625.01 - $160,300.51

Finance Department

Full-time (37.5 hours per week) position. The starting time for this position is 8:00 a.m.

General Summary

Under direction, is responsible for the management and administration of County fiscal policies, procedures and regulations. Provides direction for accounting, budgetary, payroll and financial procedures and requested appropriations. Responsible for the preparation of the Annual Comprehensive Financial Report for the County, as well as the preparation and execution of the annual County budget. Directs related procedures, initiates, studies, and recommends improvements to fiscal policies and controls. Manages and supervises managerial, professional and support staff.

Essential Functions and Responsibilities

Accounting & Budget:

Reviews annual budget requests in relation to available resources and oversees the preparation of the County budget recommendations.

Assists County agencies in the development of annual budget requests, including program functions, statements of goals and objectives, and service efforts and accomplishments.

Prepares and analyzes detailed salary and fringe benefit forecasts in conjunction with Human Resources for purposes of labor contract costing and budget preparation.

Manages and supervises the maintenance of financial accounts detailing assets, liabilities, revenues, expenditures, and equity of County funds in accordance with Generally Accepted Accounting Principles (GAAP).

Performs continuous evaluation and review of budgetary and accounting methods and procedures within the various County agencies to ensure compliance with administrative and legislative requirements.

Planning/Policy/Strategy:

Develops, recommends, implements and manages County budgeting, accounting and internal control, policies, procedures and regulations, including but not limited to the County contracting, purchasing and credit card policies.

Coordinates with and provides direction to other departments in the planning, developing and conducting of program review and management improvement studies to determine program and management effectiveness and efficiency.

Reviews and analyzes legislation and related documents from State and Federal governments which impact County fiscal procedures and operations.

Assists the Chief Financial Officer (CFO) with long-range strategic planning and management of the Finance Department.

Oversees and provides support for the efficient and effective operation of financial functions and financial systems, while maintaining adequate internal controls.

Assists in the development of the department's policies, operational priorities, goals, objectives and long-range strategies.

Assists with long-term financial planning, forecasting, and cost-of-service analysis.

Year-End/Audit:

Manages the preparation of Macomb County's Annual Comprehensive Financial Report and Single Audit.

Serves as liaison with Macomb County's independent auditors. Coordinates the year-end financial close, the annual external financial audit, and related compliance and reporting requirements.

Oversees accounting operations, including year-end closing of the general ledger and preparation of the annual financial report.

Reviews, evaluates, and recommends improvement to Countywide financial internal controls and systems and procedures, including coordinating audit activities for all County departments with external auditors.

Enterprise Resources Planning (ERP) Systems:

Manages and coordinates the development and administration of new accounting systems, including computerized systems.

Provides leadership in the planning, implementation, optimization, and ongoing coordination of Macomb County's ERP system.

Leads the implementation and use of technology to improve financial processes, operational efficiency, and customer service.

Reporting:

Provides financial management and reporting information to County agencies.

Supports the preparation of periodic financial reports and forecasts presented to the County Executive and/or the Board of Commissioners and presents such information in the absence of the Chief Financial Officer.

Other/Miscellaneous:

Serves as the official representative of the Finance Department in the absence of the Chief Financial Officer.

Leads special projects and process improvement initiatives as assigned.

Manages special projects and studies and oversees the work of consultants engaged in project delivery.

Supports the development and maintenance of Macomb County's Cost Allocation Plan.

Manages and supervises managerial Finance staff.

Provides departmental supervision and oversight for Purchasing and Equalization.

Operates an automobile to perform assigned job functions.

Performs related duties as assigned.

Qualifications

Required Education and Experience:

• Bachelor's degree from an accredited college or university in Accounting, Business Administration, Finance, Public Administration, or a related field
• Five (5) years of progressively responsible experience related to budgeting, accounting, economic forecasting and financial analysis
• Two (2) years of experience as a supervisor of professional staff

Preferred Education and Experience:

• Master's degree from an accredited college or university in Business Administration, Accounting, Finance, Public Administration, or related field
• Certified Public Accountant (CPA), Certified Government Financial Manager (CGFM), or Certified Government Finance Officer (CGFO)
• Public sector experience related to budgeting, accounting, economic forecasting and financial analysis

Required Licenses or Certifications:

• Possession of a valid Michigan driver's license and operable, insured automobile for authorized travel

Competencies for Successful Performance of Job Duties

Knowledge of:

• Governmental accounting standards and best practices Generally Accepted Accounting Principles (GAAP), Governmental Accounting Standards Board (GASB)
• Public sector budgeting, financial reporting, grant management, and auditing
• Financial software systems including Workday
• ERP tools
• Grant reporting procedures, including compliance with 2 CFR Part 200
• Current management principles, practices, and techniques relative to governmental budgeting, financing, actuarial analysis, accounting and reporting functions as required in the administration of a complex governmental organization
• Utilization of technology in the preparation and implementation of budget and accounting documents, reports and activities
• Long -range financial planning processes and economic forecasting techniques
• Laws, ordinances, and regulations governing fiscal and budgetary operations of the County

Skill in:

• Financial analysis and budgeting
• Leadership and team management
• Verbal and written communication to convey complex financial information
• Preparing and presenting information in a public forum
• Using good professional judgment and initiative
• Organization and time management
• Assigning, prioritizing, monitoring, and reviewing work assignments

Ability to:

• Develop and implement financial strategies and policies
• Develop and analyze financial and operational reports regarding program budget operations
• Prepare and present written and verbal reports in a clear and logical manner
• Direct, manage, and organize the work of managerial, professional, and support staff
• Conduct meetings and make group presentations
• Prepare and present written and verbal reports in a clear and logical manner
• Develop and analyze financial and operational reports regarding programs, budgets and operations
• Initiate, plan, develop, coordinate and implement multi-program and multi-management budget and accounting activities involved in the operations of County agencies
• Establish and maintain effective working relationships with elected officials, administrators, Department Heads, staff, external organizations, community groups and the public
• Conduct oneself with tact and courtesy
• Work in an environment which embraces the county's Dignity Campaign
• Effectively speak, write and understand the English language
• Effectively speak, write and understand a language other than English is preferred
• Understand and carry out oral and/or written instructions
• Accurately organize and maintain paper documents and electronic files
• Maintain the confidentiality of information and professional boundaries
• Work independently

Work Environment/Conditions

The work environment and exposures described here are representative of those an employee encounters while performing the essential functions of this job.

N/S=Never/Seldom O=Occasionally F/C= Frequently/Continuously

Work Environment:

Office or similar indoor environment: F/C