Payroll Clerk

Salary : $44,994.56 Annually
Location : Ontario, Oregon
Job Type: Full-Time
Job Number: 2025-00068
Division: Administrative Services - Recruitment Access
Opening Date: 10/07/2026
FLSA: Non-Exempt
Bargaining Unit: N/A


Description


Run the monthly payroll and perform duties necessary for the accurate calculation and audit of wages, maintenance of payroll records, and distribution of payroll and related payables. Provide customer service to employees by functioning as the primary contact for payroll inquiries.

Essential Functions

• Responsible for accurate and timely processing of payroll, which includes recordkeeping compliance with federal and state regulations. Process and enter all payroll-related data into the Human Resources Information System (HRIS) for employees. Enter payroll information, complete all payroll processes, and verify the accuracy of each payroll run for approximately 400 employees. Correct payroll errors within the time prescribed by a law and run additional payrolls when necessary.
• Process electronic payroll deposits and prepare requisitions for withholding, annuities, benefits, and all other monthly payables related to payroll and review payroll reports to verify accuracy and prepare payroll information for processing and reporting to Oregon PERS.
• Check for miscalculations/misapplications in payroll and report errors to the Controller. Complete corrective data entry when necessary.
• Pull reports to assist with preparing and completing monthly, quarterly, and annual federal and state payroll and accounting reports as required, including W-2, W-3, workers compensation fund, PERS (EDX) reports. Ensure accurateness by balancing monthly.
• Maintain a working knowledge of basic employment laws and regulations, stay current on changes in applicable laws and regulations, and apply that knowledge appropriately in the performance of assigned duties.
• Assist with new hire orientation including gathering necessary employment documentation and discussing new employee benefits.
• Act as primary contact for current and previous employees in regard to payroll related problem resolution.
• Ensure availability on campus during payroll processing periods, adjusting time off as necessary to meet payroll deadlines.
• Provide secondary support for monitoring and adjusting employee leave in the Human Resource Information System.
• Create and produce reports in the Human Resource Information System. Understand data and how to create reports from the available software systems.
• Other duties as assigned.

Qualifications
MANDATORY: Associate degree in Accounting, Business Administration, Human Resources, or a related field or two (2) years of progressively responsible experience in payroll, benefits administration, accounting, human resources, or a closely related field;


Demonstrated knowledge of payroll processes, recordkeeping requirements, data accuracy standards, and customer service principles.

Ability to maintain confidentiality and exercise discretion when working with sensitive employee and organizational information.

Strong organizational skills with the ability to manage multiple priorities, meet deadlines, and maintain a high degree of accuracy.

Proficiency with Microsoft Office applications, including Excel, and the ability to learn and effectively utilize enterprise software systems.

PREFERRED: Bachelor's degree in human resources, business, accounting or other related field. Knowledge of Paylocity, PERS (EDX) system, and/or FMLA/OFLA regulations a plus.

Supplemental Information
General:

TVCC values professionalism in its employees. The following attributes and behaviors are identified as examples of what is expected of an employee:

• Display empathy and positive regard for others in written, verbal and non-verbal communications.
• Work effectively with colleagues and students by practicing punctuality, respect for deadlines, collaborative problem solving, and honest communication.
• Build trusting relationships by acting with integrity, courtesy, and responsibility, even in the face of stress or demanding workplace conditions.
• Maintain proficiency as needed and approved by attending needed training, reading job-related materials, and meeting with others in area of responsibility.
• Dress appropriately for a workplace with frequent customer service interaction and community outreach.
• Meet all required standards of confidentiality and safety. Maintain work areas in a clean and orderly manner.
• Ability and willingness to cross-train in payroll processing and provide dependable backup coverage for essential payroll functions.
• Demonstrated ability to maintain strict confidentiality and exercise sound judgment when handling employee compensation, payroll, benefit, banking, tax, and personal identifiable information.
• Ability to perform detailed financial reconciliations, identify discrepancies, document findings, and follow established correction and approval procedures.
• Ability to learn and use payroll, financial, grant-management, and reporting systems.
• Ability to organize work around recurring payroll, grant, reconciliation, audit, and financial-reporting deadlines.

PHYSICAL DEMANDS

While performing the duties of this position, the employee is frequently required to sit, communicate, reach and manipulate objects, tools or controls. The position requires mobility. Minimum physical exertion. Duties involve moving materials weighing up to 5 pounds on a regular basis and up to 20 pounds on an occasional basis. Manual dexterity and coordination are required over 50% of the work period while operating equipment such as computer keyboard, mouse, calculator and similar machines.

WORKING CONDITIONS

Usual office working conditions, where the noise level is typical of most office environments with telephones, personal interruptions, and background noises. Significant daily contact in person and by phone with staff.


SUPERVISORY RESPONSIBILITY

None.


SUPERVISION RECEIVED

Works under the general supervision of the Controller.

TERMS OF EMPLOYMENT

This is a full-time, Classified, hourly (non-exempt) position.


VETERANS PREFERENCE

Applicants are eligible for a Veteran's Preference in accordance with Oregon law. Preference will be given only if the applicant meets the minimum qualifications of the position and submits the required documentation at the time of application. You can request copies of your military service records through the National Archives website at
FULL-TIME EMPLOYEE BENEFITS**

COME WORK WITH US!

At Treasure Valley Community College, our employees are at the heart of everything we do. We offer a generous benefits package to support our employees and their families, along with a welcoming workplace where your work matters and your contributions are valued.
11* Paid Holidays
$1675 Monthly Insurance Contribution (family)
PERS College and Member Contrib utions

WHY TVCC?

At TVCC, we value work-life balance, professional growth, and service to students. Our benefits reflect our commitment to helping employees thrive both at work and beyond the workplace.

INSURANCE COVERAGE
Medical, Dental & Vision
Full-time employees may choose from a selection of medical, dental, and vision plans for themselves, their spouses, and eligible dependent children. The College contributes up to $1,675 per month toward premiums. Premiums vary by plan so please refer to the accompanying rate sheet for details.
Other Insurance
Professional and Classified Staff: College-paid $10,000 life insurance, $10,000 accidental death and dismemberment (AD&D) insurance, and long-term disability coverage.

Main Campus Faculty: College-paid $100,000 life insurance, $100,000 AD&D insurance, and long-term disability coverage.

Corrections Faculty: College-paid $100,000 life insurance, $100,000 AD&D insurance, and long- and short-term disability coverage.

PAID TIME OFF
Professional Staff Benefits
Vacation: 20 days (160 hours) per fiscal year.

Personal leave: 16 hours per fiscal year.

Sick leave: 8 hours per month, with unlimited accrual.

Other time off: 11 paid holidays, paid Christmas break, and Fridays off during the designated summer schedule.
Classified Staff Benefits
Vacation: Years 1-4: 10 days (80 hours); years 5-9: 15 days (120 hours); years 10+: 20 days (160 hours) per year.

Sick leave: 8 hours per month, with unlimited accrual.

Other time off: 11 paid holidays, paid Christmas break, and Fridays off during the designated summer schedule.
Full-Time Faculty Benefits - Main Campus
Personal leave: 4 days per academic year with up to 6 days accrual.

Sick leave: 10 days (80 hours) per academic year, plus 2 days (16 hours) if teaching summer term, with unlimited accrual.

Other time off: Paid time off for holidays observed during the academic year.

Academic breaks: Scheduled time off includes spring break, summer break, Thanksgiving break, and winter break.
Full-Time Faculty Benefits - Corrections
Personal leave: 7 days per year.

Sick leave: 8 hours per month, with unlimited accrual.

Other time off: 11 paid holidays

Academic breaks: Schedules vary by correctional institution.

RETIREMENT | OREGON PERS / OPSRP

Eligible full-time employees generally become PERS/OPSRP members after a six-month waiting period. Membership requires a 6% pre-tax contribution of gross salary. Current qualifying PERS/OPSRP members may be eligible for immediate participation. For employees entering PERS after 2003, 5.25% of the 6% contribution is directed to the employee's Individual Account Program (IAP). Learn more at


PAID LEAVE OREGON

Paid Leave Oregon is a state-run program that gives eligible workers up to 12 weeks of paid, job-protected leave (plus 2 extra weeks for pregnancy-related conditions) per year. It is funded by a 1% payroll contribution split between the employees and the employers.

A LITTLE ABOUT US

Founded in 1962, TVCC is located on a 90-acre campus in Ontario, Oregon, approximately 60 miles west of Boise. With around 150 full-time faculty and staff, TVCC also serves students at locations throughout Oregon and Idaho, including Caldwell, Burns, and several correctional institutions. The Treasure Valley offers outdoor recreation, small-town living, and easy access to regional amenities.

MAKE YOUR NEXT CAREER MOVE WITH TVCC

Explore our current opportunities:


* Main Campus faculty receive holidays off during the academic year and work 170 days per academic year, as provided in the collective bargaining agreement. Corrections faculty receive all campus holidays and work 213 days per year.

** Benefits are subject to applicable collective bargaining agreements and College policies and may be reviewed and modified annually. This overview is not a guarantee of benefits.
OEBB Health Insurance Plan Selection Options2026-2027
"Premium Cap" is the monthly amount that the college contriubtes to your insurance premiums.If the total premium is greater than the cap, you will have a pre-tax payroll deduction.If the total premium falls below the cap, you will have no payroll deduction.
College Contribution per Month for Full Time Employees:$1,675
PCP / ConnexusConnexusMedicalDeductibleRate
Plan 1$950/$1,050$2,024.36Plan 2$1,350/$1,450$1,877.89Plan 3$1,750/$1,850$1,761.81Plan 4$2,150/$2,250$1,663.57Plan 5 with HRA Provisions*$950.00$1,612.56Plan 6$2,150/$4,300$1,567.51Single $2,150/Family $4,300$2,250/$4,400
Plan 7$2,550/$5,100$1,462.94Single $2,000/Family $4,200$2,650/$5,300
*HRA Provisions - Lower Deductible & Claims reimbursed to you by Diversified Benefits
Vision

Opal
$49.80Pearl
$40.71Quartz
$28.74VSP Choice Plus
$33.97VSP Choice
$16.51
Dental

Premier Plan 1
$173.86Premier Plan 5
$156.56Premier Plan 6 NO Ortho
$110.82Exclusive PPO Incentive Plan
$150.70Exclusive PPO Plan
$101.56Willamette Dental
$127.79
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