Sr. Escrow Officer

Job Description

Job Description

Sr. Escrow Officer (DFPI-Regulated) Position:

Location: Corona California 92882 Onsite/ In Person (Required)

Reports to: Escrow Manager

Direct Reports: Escrow Assistant

Role Overview:

Primary point of contact managing a pipeline of escrow files from open to close—balancing files, clearing title requirements, collaborating with lenders/agents, investors, buyers and sellers, preparing settlement statements, handling signings, and disbursing funds in full compliance with DFPI regulations, Escrow law and Best Practices. If you’re organized, service-driven, and looking to grow into a manager position with the company, this is for you. Looking for a candidate that has the ability to scale a high-integrity escrow operation under California DFPI oversight. experience with trust accounting but not required, knowledge of regulatory examinations, policies and procedures, and end-to-end file operations. to deliver accurate, timely, and compliant closings while managing risk, team performance, and client experience.

Job Description: 

1) DFPI Compliance, Licensing, and Examinations

- Serve as a designated Escrow officer for a DFPI-licensed escrow agent

-Manage all aspects of the escrow process from opening to closing
- Review contracts and financial documents for accuracy
- Coordinate with lenders, real estate agents, and clients to ensure a smooth transaction
-verify loan documentation for accuracy
- Ensure compliance with Fair Housing regulations
- Perform basic math calculations related to escrow transactions

Requirements:
Proven experience in escrow; Book of business; knowledge in mobile home closings a plus but not required

- Strong knowledge of escrow processes and procedures
- Excellent communication and customer service skills
- Ability to work efficiently in a fast-paced environment
- Attention to detail and accuracy in handling financial transactions

Key Responsibilities

2) Escrow Officer

Manage all aspects of the escrow process from opening to closing
- Review contracts and financial documents for accuracy
- Coordinate with lenders, real estate agents, and clients to ensure a smooth transaction
-verify loan documentation for accuracy

- Run the day-to-day operation across residential, commercial, refinance, Investors, and specialty escrow (as applicable).

- Allocate files and capacity; prioritize opening, status updates, title/HOA ordering, payoff demands, conditions clearance, and balancing/closing.

Guide/ manage escrow assistant on work flow for the day as needed

- Follow closing checklists and quality controls to minimize post-closing corrections, re-issues, and recon errors.

- Drive root-cause analysis and corrective actions on defects, funding delays, wire exceptions, and recording issues.

- Oversee vendor management: notaries and, couriers.

3) Risk Management, Security, and Quality Assurance

- Maintain an enterprise risk view for escrow operations: fraud, cyber, operational, financial, and compliance risks.

- Report to management any red-flags such as; identity verification, payoff fraud, spoofing detection, or any idea of fraud to keep secure communications.

- Coordinate incident response on any escalation files

- Ensure data privacy, secure document handling, least-privilege access.

4) Technology, Process, and Reporting

- Escrow/closing platform is FPS Summit

- Continue education with the escrow Institute

- eRecording, secure portals, and eSign workflows (as legally permissible).