Office Administrator

Office Administrator – Contract to Hire Location: Jacksonville, FL (fully onsite) Responsibilities Welcome and assist visitors with a professional demeanor. Update the welcome TV for guests and new employees. Direct visitors and deliveries to appropriate personnel. Answer, screen, and route incoming calls; take accurate messages for upper management. Keep the intranet current by posting weekly safety minutes and new hire announcements. Maintain a fully stocked supply inventory and ensure timely restocking. Sort incoming mail and manage outgoing mail for timely delivery. Prepare FedEx labels and ensure packages are sent daily. Assist with onboarding by taking badge photos, creating user profiles, and guiding new hires. Maintain the professional appearance of conference rooms, training rooms, and the kitchen. Manage conference room calendars and assist with scheduling and catering coordination. Anticipate the needs of office personnel to support productivity. Review and code invoices promptly and accurately. Pay & Benefits Pay range: $24.00 - $25.00/hr. Benefits (if eligible) Medical, dental & vision Critical illness, accident, and hospital 401(k) retirement plan – pre‑tax and Roth post‑tax contributions available Life insurance (voluntary life & AD&D for employee and dependents) Short and long‑term disability Health spending account (HSA) Transportation benefits Employee assistance programTime off/leave (PTO, vacation, or sick leave) Application Deadline Position anticipated to close on Jun 10, 2026. Equal Employment Opportunity The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io for other accommodation options. Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. We may use artificial intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools. #J-18808-Ljbffr