Administrative Services Assistant (Hybrid)

Job Opportunity

The Colorado Department of State is seeking diverse individuals from all backgrounds to apply for a position that makes a direct impact on enhancing the lives of Coloradans. If your goal is to build a career that makes a difference through the work you do each day, consider joining the dedicated employees of the Colorado Department of State. Whether working from your home or collaborating onsite, your professional experience will be connected and meaningful.

The Administration Division of the Department of State provides operational support to the Department, including human resources, finance, office management, legal and policy, eLearning, communications, legislation, and direct support to the Office of the Secretary of State. The Division works collaboratively to meet the needs of the Department staff and community stakeholders. Through the execution of each program, the Administration Division seeks to ensure alignment with key performance goals and uphold the mission, vision, and values of the Department.

The work unit serves as the central team for organizing and facilitating essential administrative functions for the Department. The unit plays a critical role in enhancing organizational productivity by efficiently managing administrative tasks, enabling each division to focus on their core functions, and promoting an efficient and compliant work environment.

The unit handles functions such as human resources, time-keeping administration and support, employee benefits, recruitment and selection facilitation, office management, records management, financial administration, department-wide training, and facilities management.

This position requires a total of four (4) years of relevant professional experience and/or education in a field of study related to the work. To be considered for this position, your application must clearly demonstrate that you meet one of the following options outlined below:

Option 1 - Four (4) years of professional experience in supporting an office program by coordinating meetings, schedules, calendars, trainings, or other program activities; tracking and recording data using spreadsheets, databases, or tracking programs; and reviewing documents for accuracy and completeness.

OR

Option 2 Experience and/or Education Be sure you've attached a copy of your unofficial transcript to qualify for this option. (You may redact information that identifies age, date of birth, or dates of attendance at or graduation from an educational institution.) A combination of related education and/or relevant professional experience as defined in Option 1 to equal four (4) years. Related education includes successful course credits from an accredited institution of higher learning in business administration, business management, organizational management, public administration, public management, office administration, administrative management, project management, or organizational development.

Travel will be required to provide scheduled maintenance to Department fleet vehicles, for professional development/training opportunities, or as needed to complete job duties. This position will be required to successfully pass a criminal background check.