Program Assistant

Arabella Advisors helps foundations, philanthropists and investors who are serious about impact achieve the greatest good with their resources. We work together across geographies on issues ranging from the social and economic advancement of women and girls, and conservation of our climate and planet, to reducing poverty and inequity in the United States and around the world. Our staff members are mission-driven and action-oriented, and have a unique combination of experience in philanthropy, business, nonprofits, government, finance, law, and other fields. We combine creative, strategic thinking with knowledge and networks developed through decades of hands-on experience. The fastest-growing philanthropic advisory firm in the nation, Arabella is also a certified B Corporation.ABOUT THE POSITIONDetail-oriented, aspiring operations professionals who will provide critical administrative and logistical support to a diverse portfolio of nonprofit client projectsProgram Assistants on the Managed Organizations "MO" team provide operational and administrative support to Arabella's fiscally sponsored nonprofit organizations, including the New Venture Fund, the Windward Fund, and the Hopewell Fund—all 501(c)(3) public charities—and the Sixteen Thirty Fund, a 501(c)(4). These managed organizations house new and innovative public interest projects and nonprofits -- many focused on conservation, global health, and civic engagement -- as well as coordinate collaborative initiatives between donors and administer grants programs. This type of structure is commonly referred to as fiscal sponsorship, and candidates are highly encouraged to research fiscal sponsorship prior to a first interview.Managed Organizations team members are deeply passionate about the role that smooth, efficient back-office organizational operations play in achieving social impact. Our colleagues are experienced and skilled in areas like non-profit (c3) and (c4) compliance, budgeting and finance, human resources, technology, and project management. Program Assistants play a critical role on this growing team, providing operational and administrative support to a range of client projects.Managed Organizations Program Assistant Essential ResponsibilitiesWork collaboratively with different internal and client-facing teams to provide administrative and operational support to a portfolio of fiscally sponsored charitable projectsMaintain up-to-date project data and information in various technology systems, including Salesforce and provide quality control to ensure data is entered accurately and completelySupport project financial management by pulling and formatting monthly financial reports for account manager review, reviewing vendor invoices, and submitting payment requests with accurate coding and documentationSupport grant and contract management by setting up requests for proposals, conducting due diligence, overseeing the signatory process, drafting contract and grant agreements, submitting payments for disbursement, and reviewing contractor and grantee reportsFacilitate the approval and hiring process for new employees, provide support in gathering documentation and managing data entry for processing new hiresDrafting client-facing communications for project teams including emails, memos, and status summary documentsContribute to department-wide process improvement efforts focused on the development and implementation of more efficient processes, systems, and technologyAssist with coordinating logistics and scheduling for client and team meetingsManaged Organizations Program Assistant ProfileWhile it is understood that no candidate will offer every desired skill and characteristic, the following offers a detailed, aspirational view of the ideal candidate profileSkills and ExperienceBachelor's degree or Associate's degree with at least one year of relevant internship/work experience preferredHigh level of computer proficiency, particularly with the Microsoft 365 Office suiteExperience or interest in philanthropy, nonprofits, foundation operations and managementWhile this position must be based in Durham, NC, Chicago, IL, or Washington, DC, please note that due to COVID-19, all Arabella Advisors' offices are closed, and we continue to temporarily work in a remote environment.J-18808-Ljbffr Arabella Advisors