Assistant Director, Admissions Systems - Open to CSULB Employees Only

Assistant Director, Admissions Systems - Open to CSULB Employees Only Job no: 558687 Work type: Staff Location: Long Beach Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Temporary, Full Time Job Summary This position provides primary, hands‑on leadership for the ongoing development and maintenance of the key components of the CMS Admissions (AD) Module, including Enrollment Management Module, transcript workflows, and applicant self‑service functions to ensure alignment between Cal State Apply, CRM (SLATE) and campus admissions operations. The incumbent applies advanced technical and functional expertise to translate business needs into system specifications, resolve system issues, and coordinate solutions with technical teams and the Chancellor’s Office. This position leads the daily operations of the Admissions System Team. Furthermore, the incumbent provides services that are equitable, inclusive, and culturally sensitive to enhance the quality of campus life. This position uses a student‑centered and equity‑minded approach in all communication and service efforts. Key Responsibilities Manage Peoplesoft Admissions Module including development of efficiencies, CO reporting, inter‑modular communication and collaboration, electronic transcript initiatives, OnBase Workflows and CSULB Enrollment Management module. Oversee related online functionality that depends on or interacts with Cal State Apply, including the PeopleSoft Admissions Module, supplemental document workflows (e.g., OnBase) and CRM (SLATE). Ensure accurate data integration and troubleshoot any data transmission issues between Cal State Apply and PeopleSoft and SLATE. Lead the functional analysis, implementation support, configuration, testing, and ongoing maintenance of the SLATE CRM platform as it relates to admissions and enrollment communication processing. Determine and maintain required table values, configuration elements, and system setup related to CRM (SLATE) data loads, admissions and communication processing. Plan, organize, and manage projects related to Cal State Apply and Admissions Systems initiatives. Produce project deliverables including timelines, issue logs, status reports, analyses, recommendations, and prototypes. Provide functional work direction and serve as a senior resource to the Admissions Systems team, offering technical guidance, mentorship, and onboarding support to ensure staff are proficient in admissions systems, processes, and business rules. Serve as needed on campus and system‑wide committees in support of admission and module objectives. Participate in meetings and planning sessions. Department ES Admissions Time Base 1.0 time‑base, 40 hours per week. Duration of Appointment This is a temporary position for 1 year with no permanent status granted. Temporary assignments may expire prior to the ending date. Classification Business Systems Analyst III Compensation Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. Hiring Range: The hiring range for this position is $7,284 (Step 1) - $7,729 (Step 4) per month commensurate with candidate's education, experience, skills, and training. CSU Classification Salary Range: The CSU Classification Salary Range for this position is $7,284 (Step 1) - $10,611 (Step 20) per month. Benefits At California State University (CSU), we prioritize the health, growth, and success of our employees. Our benefits program reflects our commitment to your overall well‑being. To be eligible for full benefits, employees must be appointed at least half‑time (.50 FTE) with an appointment lasting more than six months and one day. Benefits eligibility and offerings may vary based on appointment type, classification, and applicable collective bargaining agreement. Eligible employees may have access to a comprehensive benefits package that can include: Paid Time Off: Up to 24 vacation days per year (based on employee group and/or length of service), 14 paid holidays, and 12 sick days annually with unlimited accrual. Health Coverage: A variety of medical, dental, and vision plans. Retirement Plans: Participation in the CalPERS defined benefit plan, along with voluntary savings options such as 403(b), 401(k), and 457 plans. Educational Benefits: Tuition fee waiver programs for eligible employees; dependent eligibility varies by employee group and bargaining unit. Employee Assistance Program (EAP): Confidential counseling and support services for employees and their families. Additional Benefits: Wellness programs, professional development opportunities, and insurance options including life, disability, and pet insurance. Qualifications The ideal candidate maintains a safe and respectful work environment while communicating with the university community in a civil, professional manner, consistently treating all students, faculty, and staff with dignity, empathy, fairness, and alignment with the institution’s mission and values. They possess thorough knowledge of online student information systems, imaging and admissions systems, and CRM platforms, along with subject‑matter expertise in admissions and transcript processing. This individual demonstrates the ability to analyze user needs and data requirements, translate them into detailed technical specifications, design, develop, implement, and maintain complex system rules that support business processes. They are highly skilled in utilizing reporting tools such as Crystal and Query to create meaningful end‑user reports and have a strong ability to research data availability and access methods. The ideal candidate can interpret and apply academic and administrative policies, exercise sound judgment, and independently carry out assignments without detailed instruction while coordinating workflow effectively. They maintain strong working relationships, ensure data integrity through adherence to approved processes and testing standards, and support operational continuity by thoroughly documenting roles, responsibilities, and outcomes, making such documentation accessible to leadership. Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non‑discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student and assist in achieving the university’s commitment to a "vision of excellence." Education and Experience Equivalent to a bachelor's degree in Computer Science, Information Systems, Educational Technology, Communications, or related technical field and four years of related work experience required. Application Procedures Click "Apply Now" to complete the CSULB Online Employment Application. Please fill out the application completely. It is important that all sections of the online application are completed fully and accurately. Be sure to include all relevant education and experience. Your application will be used to determine whether you meet the minimum qualifications for this position. Physical Summary Sedentary work - Involves mainly sitting. Walking and standing are minimal. Lifting is limited to lightweight objects (10 pounds or less). Additional Information CSULB is not a sponsoring agency for staff and management positions (i.e. H‑1B Visas). A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSULB will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Due to the nature of this position, current CSULB employees are subject to a criminal record check unless they have successfully completed a criminal background check through CSULB within the past 12 months. Equal Employment Statement Consistent with California law and federal civil rights laws, CSULB provides equal opportunity in employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, national origin, or other protected status. CSULB complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti‑discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices. California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees. Accommodations We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact View email address on click.appcast.io . Out of State Employment Policy California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. Advertised: May 29, 2026 (9:00 AM) Pacific Daylight Time Applications close: Jun 12, 2026 (11:55 PM) Pacific Daylight Time #J-18808-Ljbffr