Sr. Administrative Assistant, Emergency Education Services

Salary: $17.53 Hourly
Location : Waco, TX
Job Type: Full-Time
Job Number: 00543
Division (Department): Instruction & Student Engagement
Department (Division): Workforce & Public Service
Opening Date: 04/23/2026


LOOKING FOR INDIVIDUALS WHO EXEMPLIFY OUR COLLEGE VALUES:
Communications: We will be open and courageous in our communication with students and with one another. We will communicate decisions and the reasons for them. Excellence : We will strive for excellence in all that we do. We will actively plan for the future, seeking new and innovative ways to accomplish our mission. Inclusiveness: We will seek to appreciate and understand our students and each other, actively seeking different viewpoints. We will work to create a welcoming environment where our diverse community of students and employees learn, teach, and work together. Integrity : We will work with the highest level of integrity, taking responsibility for all of our actions. We will tell the truth and seek to be fair in our decision-making and actions. People: We will be honest, humble, respectful, and gracious to our students and to each other. We best serve our students, colleagues, and community when we work as a team.
Application will not be considered until ALL required documents are received.

****POSITION OPEN UNTIL FILLED****

GENERAL POSITION DESCRIPTION:
Provides administrative support to the Director of the Emergency Services Education Center, assisting with daily operations through a range of routine and complex tasks. Works with administrators, faculty, students, and the public to ensure efficient office functions and support program activities.This position reports to the Director of the Emergency Services Education Center and exercises no supervision.


NOTE: This is a security sensitive position, and an appropriate background investigation will be made on applicants being strongly considered for this position.
SELECTION CRITERIA:

The cover letter should address how the following knowledge, skills, and abilities were acquired:

Knowledge of: 1. Department accreditation standards, rules, and regulatory requirements; 2. Applicable federal, state, and college policies, laws, and procedures; 3. Proper English usage, grammar, spelling, and punctuation; 4. Principles of confidential records management and file maintenance, both physical and electronic; 5. Standard office practices, procedures, and modern office equipment, including computers, scanners, and copiers; 6. Basic budgeting principles and financial tracking practices; Skills in: 7. Communicating clearly and effectively, both verbally and in writing; 8. Using Microsoft Office applications, internal systems, and office technology; 9. Preparing correspondence, reviewing and editing documents for accuracy, clarity, and professionalism; 10. Working independently and applying critical thinking to solve problems; Ability to: 11. Provide excellent customer service to a diverse population; 12. Maintain accurate records, reports, and documentation; 13. Learn and adapt to new software and systems; 14. Perform complex administrative duties using sound judgment and attention to detail; 15. Follow oral and written instructions; 16. Organize, prioritize, and manage multiple tasks to meet deadlines; 17. Establish and maintain effective working relationships; 18. Handle sensitive information with a high level of confidentiality; 19. Coordinate schedules, maintain calendars, and arrange appointments; 20. Provide caring, high-quality service by creating welcoming experiences, communicating clearly and proactively, addressing needs with professionalism and empathy, and ensuring individuals are thoughtfully connected to appropriate resources.
WORKING CONDITIONS: Sedentary-Desk work; occasional field trips e.g. for college or program activities. Minimal Hazard/Exposure-Standard office setting. At least minimal environmental controls are in place to assure health and comfort.
QUALIFICATIONS:
MINIMUM QUALIFICATION REQUIREMENTS:

Education: High School Diploma or GED

Experience: More than one year of work experience
PREFERRED QUALIFICATIONS:

Experience: Work experience in an emergency response occupation or higher education
APPLICATION INFORMATION:
Please feel free to contact this office regarding the status of your application. NOTE: Finalists may be asked to participate in an in-basket exercise. MCC uses E-Verify to confirm the employment eligibility of all newly hired employees. For more information visit


REQUIRED APPLICATION MATERIALS:

• Online Employment Application
• Resume
• Cover Letter (See Selection Criteria)
• Copy of high school/GED transcript

MCC provides equal opportunities to all individuals and does not discriminate against any individual regardless of race, color, religion, national or ethnic origin, gender, disability, age, veteran status, genetic information, sexual orientation, gender identity, pregnancy, or other legally protected category in its educational programs, activities, or employment.
McLennan Community College offers comprehensive benefits to our employees.