Project Manager Associate

About the Company Nivagen is a global company and serves an extraordinary purpose to make a difference in people's lives by discovering, developing, and delivering the most cost‑effective generic prescription drugs and over the counter products for the North American market. For a decade, we have stayed true to a core set of values, excellence, integrity, and respect for people. We also are committed to investing in our employees and supporting a culture of well‑being through competitive pay, comprehensive employee benefits programs, and training and development resources. Job Location Nivagen Pharmaceuticals LLC 3900 Duckhorn Dr, Sacramento, CA 95834 About the Job As the Project Manager Associate at Nivagen Pharmaceuticals, you will act as an operational extension and trusted assistant to the Lead PM in running complex capital, validation, and facility projects in a GMP‑regulated sterile pharmaceutical environment. Your main job is to take PM lead direction (verbal, email, or quick notes) and turn it into clean, professional, audit‑ready deliverables such as trackers, presentations, schedules, and reports, so leadership always has accurate, up‑to‑date information for decision‑making. This is a high‑visibility assistant role with direct daily interaction with the PM lead. You will learn pharmaceutical project execution from the inside while keeping everything organized, on time, and compliant. Responsibilities Direct support to the Lead PM Convert verbal instructions or quick notes into structured documents and deliverables immediately Maintain version control and organized project folders Prepare professional meeting minutes and live action‑item trackers during meetings led by the PM Build and maintain master project trackers and timelines (Excel) Maintain CAPEX / OPEX budget trackers Create and manage risk registers & issue logs Develop executive PowerPoint decks for leadership and board updates Prepare project charters, executive summaries, and technical memos (Word) Keep Microsoft Project schedules updated daily based on team inputs Track cross‑functional deliverables (Engineering, QA, QC, Operations, Validation) Flag delays or missing information to the PM lead on the same day Reconcile data between departments before any leadership report goes out Serve as the single source of truth for project data and keep every file, tracker, and presentation consistently updated Maintain impeccable shared‑drive and document control structure Coordinate inventory, procurement, and vendor activities: track inventory levels for project‑related materials and consumables, monitor stock, usage trends, and forecasts; work directly with vendors to expedite deliveries, resolve supply issues, and ensure timely material arrival; facilitate procurement and sourcing activities—raise purchase requests, follow up on orders, and coordinate inbound logistics Reconcile inventory records between Warehouse, QC, and project trackers to keep data accurate Attend offshore calls as needed to receive updates from the logistics team located in India Perform other duties as assigned by the Lead PM Qualifications Education / Experience Bachelor's degree in Life Sciences, Engineering, Business, Supply Chain, Project Management, or a related field required 0–2 years of relevant experience (internships or co‑ops welcome) Exposure to pharmaceutical, biotech, or regulated manufacturing preferred Experience with inventory tracking, vendor coordination, or procurement is a strong plus Knowledge, Skills, and Abilities Advanced proficiency in Microsoft Excel (pivot tables, formulas, dashboards, data validation) Professional‑level PowerPoint skills (executive‑ready decks) Microsoft Word (document formatting and control) Basic Microsoft Project (schedule updates and Gantt charts) Comfort working with shared drives and document control systems Exceptional organizational skills and attention to detail Ability to quickly turn vague direction into structured, professional outputs Proactive mindset—anticipate needs and flag issues early Strong coordination and follow‑up skills across multiple teams and external vendors Clear written and verbal communication High level of discretion with confidential project information Comfort working in a GMP‑regulated environment Requirements Valid driver's license and acceptable driving record Legally authorized to be employed in the United States Must live or be willing to move to Sacramento Metropolitan Region (≈40 miles radius) Able to successfully complete a drug and background check Primarily office‑based at the Sacramento manufacturing facility Occasional gowning and entry into GMP production or warehouse areas Ability to sit for extended periods and occasionally walk production/warehouse areas Occasional lifting up to 20 lbs Benefits Full‑time position Compensation: $25.0–$28.0 per hour (based on experience) Yearly bonus eligibility Medical, dental, and vision coverage Paid time off plan Equal Opportunity Statement Nivagen affirms equal opportunity for employment to all individuals regardless of race, color, age, national origin, physical or mental disability, history of disability, ancestry, citizenship status, political affiliation, religion, gender, transgender, gender identity, marital status, status as a parent, sexual orientation, veteran status, genetic information, or other factors prohibited by law, and prohibits harassment or retaliation based on any of these factors. #J-18808-Ljbffr