PT Office Assistant II

PT Office Assistant II

Position Information

Position Title: PT Office Assistant II

Contract Length: N/A

Class Summary: Responsible for providing a variety of administrative support duties to ensure the success of planning, organizing, and executing the operations of day-to-day program services of Upward Bound.

Candidates Eligible to Apply: Internal/External

Position Type: Non-Exempt Staff

Employment Status: Part Time

Position Funding Type: Grant

Posting Detail Information

Minimum Education/Training/Experience: Associate Degree in Business Administration or similar degree, certificate, or equivalent experience, including a minimum of two years of applicable experience.

Preferred Education/Training/Experience: TRiO background and/or experience

Minimum Knowledge & Skills: Knowledge of secondary and postsecondary education settings Ability to multi-task, prioritize, and meet deadlines Budget management Computer applications involving the design and management of databases and spreadsheets for the development and submission of special reports Detail oriented in record keeping practices Application of regulations, policies, and procedures Operation of standard office equipment Highly organized Strong oral and written communication Foster a cooperative and collaborative work environment

Preferred Knowledge & Skills: Bilingual in Spanish Event / Activity planning

Licensing/Certification Requirements: N/A

Job Duties: Performs specialized administrative support to the Director related to the planning, organizing, and coordinating or program activities Enters, reviews, and retrieves data and prepares reports, using computer software. Handle confidential information appropriately and exercise care in safeguarding information. Serves as a liaison between students, staff, the community, and the College in relation to the program and its activities. Ability to identify students' needs prior to directing them to the appropriate faculty or staff member. Willingness to help students enjoy their interactions with the College and its employees. Arranges meetings and appointments by securing and reserving rooms with notifications and courtesy reminders; secure meal and lodging reservations and deposits. Assists Director and/or other departmental staff in accounting for program funds, performance standards, as well as preparing financial requisitions, and general office support. Attend various virtual trainings/webinars regarding TRIO programs policies: Evaluation, Recordkeeping and Reporting Student/Project Performance and Budget Management and Statutory/Regulatory Requirements, along with any applicable training provided by the College.

Physical Requirements: The position requires lifting 15 pounds, the ability to push a cart, and assist with event set-up.

Minimum Salary Range: $13.52

Mid Point Salary Range: $13.52

Maximum Salary Range

Posting Open Date: 09/16/2024

Posting Will Be Open Until Filled: Yes

EEO Statement: College of the Mainland is an affirmative action/equal opportunity institution and does not discriminate on the basis of race, color, sex, age, national origin, religion, disability or veteran status. College of the Mainland does not discriminate on the basis of disability in the recruitment and admission of students, the recruitment and employment of faculty and staff, and the operation of its programs and activities, as specified by federal laws and regulations within Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990 and 1992.

Documents Needed to Apply

Required Documents

1. Resume
2. Cover Letter
3. Transcripts (1 of 3)

Optional Documents