Legal Assistant

Job Description

Job Summary

We are seeking an organized, detail-oriented, and proactive Legal Secretary to join our growing legal team. In this role, you will provide critical administrative and clerical support to our attorneys, ensuring efficient daily operations and high-quality service to our clients.

This position offers a hybrid work schedule following the successful completion of an initial 30-day, fully on-site onboarding and training period.

Key Responsibilities

• Legal Documentation: Draft, format, edit, and proofread legal documents, including briefs, pleadings, motions, contracts, and correspondence.
• Filing & E-Filing: Prepare and electronically file (e-file) legal documents with state and federal courts.
• Calendar Management: Maintain attorneys' calendars, track court deadlines, schedule depositions, client meetings, and hearings.
• Client Communication: Serve as a primary point of contact for clients, handling incoming calls, taking detailed messages, and routing inquiries appropriately.
• Case Management: Organize and maintain physical and digital client files, ensuring indexing and archiving comply with firm policies.
• Administrative Support: Manage incoming mail, process expense reports, log billable time, and assist with billing/invoicing processes.

Qualifications & Skills

• Experience: Minimum of 1 year of experience as a Legal Secretary, Legal Assistant, or similar role in a law firm.
• Technical Proficiency: Strong skills in Microsoft Office Suite (Word, Excel, Outlook) and legal practice management software (e.g., Clio, Smokeball, Filevine). Experience with court e-filing systems is highly preferred.
• Knowledge Base: Solid understanding of legal terminology, court rules, procedures, and documentation protocols.
• Communication: Exceptional written and verbal communication skills, with a strong emphasis on professional phone etiquette.
• Organization: Superior time-management skills with the ability to prioritize tasks under tight deadlines and maintain absolute confidentiality.

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Additional Information

At HW Staffing Solutions we recognize the value of our employee associates as equally as our clients. We are passionate about people and improving the lives of every associate, we do this by connecting you with great companies and great opportunities. We celebrate our awesome diversity, believe that everyone has a unique talent, and appreciate the passion and perspectives that each of us bring to the table. Discover a new way to work together with a company that is focused on offering the best opportunities, benefits and career advancement in Accounting & Finance, Office & Administrative, Light Industrial, Professional & Technical, Call Center, Food Processing and Hospitality.HW Staffing Solutions is an Equal Employment Opportunity company.