Event Coordinator (Part-Time)

Event Coordinator

The Event Coordinator is responsible for executing product sampling, giveaways, and promoting Community Coffee at both indoor and outdoor branded events. Reporting to the Marketing Partnerships & Events Project Manager, this role serves as a representative of the Community Coffee brand at key events such as sporting events, customer grand openings, trade shows, disaster recovery initiatives, VIP gatherings, and more.

The Event Coordinator plays a pivotal role in ensuring smooth event execution by managing workflows, scheduling assignments, monitoring project progress, and providing updates to management. Serving as the on-site "team lead," this role oversees event operations, ensures the success of each activation, and handles select administrative tasks within the office.

This entry-level role offers a unique opportunity to collaborate with teams across the organization, fostering professional growth and development within the company.

Function Related Activities/Key Responsibilities

• Acts as a passionate and effective Community Coffee Brand Ambassador at all times.
• Supports Events & Sponsorships activation elements at all events; recommends continuous improvements to processes.
• Communicates with Events & Sponsorships on-site activations partners regularly to ensure exceptional customer service.
• Periodically responsible for driving activation vehicles (cargo vans, mobile caf, etc).
• Responsible for working alongside marketing partnerships & events project manager on event coordination, booking travel, and executing core events.
• Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
• Obtaining and seeing to the appropriate use of equipment, facilities, and materials needed to do execute events.
• Researches and provides feedback on event merchandise development.
• Assists with creation of monthly scorecard to communicate ROI, media value, leads and new business gained via sponsorships and events.
• Increasing engagement in core markets through activations
• Supporting sales initiatives by engaging customer appreciation
• Increasing #of cups served annually
• Driving super fans to purchase community coffee through product sampling
• Various administrative duties as needed.
• May be asked to perform additional duties as necessary.

Position Requirements

• Bachelor's Degree in Sales, Marketing, Business or related discipline preferred or will consider experience in lieu of education
• Proven experience in event planning or coordination preferred
• Valid driver's license and acceptable driving record.
• DOT medical certification required upon hire.
• Successful completion of pre-employment physical required.
• Must be at least 21 years of age

What We're Looking For

• Strong organizational and project management skills with an ability to multitask and meet deadlines.
• Excellent interpersonal and communication skills. Ability/Initiative to learn new programs.
• Ability to prepare documents and reports with a working knowledge of Microsoft Outlook, Word, Excel, PowerPoint.
• Must have ability to work both independently and with several team members.
• Must interact tirelessly and effectively with the public.
• Must thrive working in a fast-paced environment.
• Must be able to work in a team setting.

Physical Demands/Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to do the following:

• Able to stand for long periods of time; walk; use hands to finger, handle or feel objects, tools or controls and reach with hands and arms; and talk or hear
• Occasionally lift and/or move up to 50 pounds. May occasionally lift and/or move up to 85 pounds (with assistance of lift or by two persons) and may occasionally lift and/or move up to 200 pounds (with assistance of lift and by two persons).
• Is regularly required to walk; climb or balance; stoop, kneel, or crouch.
• Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus
• The individual in this role will be expected to travel for activations as needed and execute local activations that often fall outside normal business hours (evening events or weekend events)

Community Coffee Company offers a competitive salary and benefits package including health, dental, vision, life insurance, 401(k), short- and long-term disability, paid time off and employee assistance program.