Assistant General Manager

Responsibilities Executes plans, coordinates and directs social activities and provides general direction of Clubhouse associated operations. Creates a monthly calendar of events to promote social and recreational interaction of the residents. Maintains a master calendar for use of rooms in the Community Center Complex and works to make space available and coordinate the required set‑up for Board of Directors and Board Committee meetings, either scheduled or unscheduled as well as other uses appropriate for the community. Maintains liaison with the residents, guests, and General Manager. Plans and implements Clubhouse activities and special events; sets up classes and workshops. Provides independent judgement when supervising third‑party Janitorial and Security staff members to ensure all building policies and procedures are being adhered to and that staff are performing as directed. Works with the Activities Committee Chairperson in implementing Clubhouse activities. Serves as staff liaison for the association’s various committees providing direction and approvals on projects and initiatives in accordance with policy. Attends monthly Activities Committee meetings and meets frequently with the Activities Chairperson and designated Committee members on social functions. Prepares requests for funds for events, social activities, and activity groups, together with any necessary or requested supporting documentation. Administers, with oversight of the General Manager, the Clubhouse Activities Committee budget as approved by the Board of Directors. Oversees all contractor/vendor work at Main Recreation Facilities. Coordinates with Maintenance Supervisor for set‑up requirements of maintenance personnel for major events in the Clubhouse. Maintains the Bulletin Board, Clubhouse information center, and flyer rack(s) with current information at the Clubhouse and OCA Business Office. Attends, upon request, Committee and special group meetings by invitation of the Chairperson to explain Clubhouse use procedures. Coordinates social and recreational activities with all appropriate groups. Maintains inventory of supplies and submits purchase order to restock at the Clubhouse. Provides oversight for the Community Center Complex to include opening and securing the building, supervising its use and reporting any needs for care or maintenance to the Maintenance Supervisor. Enforces all Clubhouse rules and regulations; recommends changes to rules and regulations when appropriate. If directed by the General Manager, obtains necessary licenses from departments of the City, County and State. Controls and maintains compliance with health, fire, and liquor regulations pertaining to all facilities. Performs research and special projects at the direction of the General Manager. Handles the preparation of the register banks for the Share and Wear facility every day, prepares bank deposits and makes bank deposits twice per week. Balances the petty cash box once per week and provides the cash box balance to the General Manager. Performs the petty cash box reimbursements requests bimonthly and makes change as needed for the petty cash box and Share and Wear master bank. Responsible for gathering topics, researching and creating the monthly newsletter with articles / advertisements / updated information related to Activities. Using management software, creates work orders for resident requests. Follows up on originated orders. Assists General Manager with special projects. Supervises and schedules carpet cleaning. Orders building supplies and maintains inventory controls. Oversees independent vendors and contractors working in the Main Recreation Area. Checks MRA on a daily basis to ensure compliance with building rules and regulations. Performs 24‑hour on‑call service as needed. Oversees physical maintenance of the MRA. Other duties as assigned. Qualifications Effectively coordinate multiple projects, use time management skills and exercise independent judgment. Able to communicate effectively in written and verbal. Strong internal/external customer relation skills required to communicate effectively with all levels of management, employees, homeowners, and other stakeholders. Work with confidential/sensitive information and use diplomacy in communicating such information. Effective project management and follow up skills. Effectively and efficiently handle shifting priorities and deadlines. Meet scheduling and attendance requirements per policy and the position. Proficient in Microsoft Word, Excel, Outlook, and PowerPoint. Professional image or business image per policy, and personal etiquette. Organizational, planning, project management, time management, and problem‑solving skills. Knowledge of janitorial, basic maintenance and security procedures. Knowledge of proper handling of asbestos‑containing materials. Knowledge of OSHA guidelines in the performance of duties. Working knowledge of payroll processing. Facilities management skills. Physically able to perform position responsibilities. Basic mathematics skills. Minimum Education High School Diploma or equivalent License/Permits/Certifications Valid Driver’s License and State mandated vehicle insurance. Availability Tues­day through Saturday, aligned with standard business hours. Flexibility is required to support evening meetings, community events, and occasional after‑hours responsibilities. Work Environment The work environment is a typical office building. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Equal Opportunity Employer Seabreeze is proud to be an Equal Opportunity Employer that celebrates the diversity of our team. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other legally protected status. For individuals with disabilities who would like to request an accommodation such as an ASL interpreter, please contact us View email address on click.appcast.io #J-18808-Ljbffr