Event and Engagement Manager

Job Description

Job Description

Are you a strategic community builder who believes that every child deserves the mental health support they need to thrive? The Catalpa Foundation is seeking a dynamic, relationship-driven Event and Engagement Manager to join our mission of expanding pediatric mental health and wellness across Northeast Wisconsin. In this vital role, you will be the driving force behind the events and community initiatives that fund life-changing clinical care, raise awareness, and build deep, lasting partnerships with stakeholders throughout the Fox Valley.

As our Event and Engagement Manager, you won’t just manage logistics—you will design experiences that inspire advocacy and philanthropy. From orchestrating high-energy fundraising events like our signature annual Pop! event to managing community outreach programs, your work will directly impact thousands of children and families annually.

Who We Are:

Catalpa Health is a pediatric mental health non-profit organization serving over 7,800 children in the Fox Valley  annually. Our team members work diligently to meet the needs of our clients, offering families the support they need at the right time, close to home. Our vision to inspire hope and provide world-class mental health care is our driving force and is realized each day through the actions of our team members. 

At the Catalpa Foundation, our purpose is to ensure that every child in our community has access to the mental health care they need to thrive. We work with donors and advocates in our community to raise the funds necessary for Catalpa Health to provide life-changing mental health services to children and families in the Greater Fox Valley Region.

Why Choose Catalpa Health?

Building a supportive work environment is at the heart of our values. One way of expressing that support is by providing a comprehensive whole-person benefits plan. We believe in providing resources to our team members to support them in all stages of their life’s journey.

• Competitive pay 
• Multiple health insurance plans offering both FSA and HSA pre-tax savings
• Dental and vision insurance plans
• Life Insurance, Critical Illness and Accident insurance
• Short & Long-term disability
• Retirement plan with generous company match
• Dependent Care Saving Plan
• Paid Time Off, plus 9 paid holidays each year 
• Annual professional development/continuing education reimbursement program
• Wellness program providing additional resources to help our team members maintain a healthy work-life balance

Position  Essential Functions and Responsibilities:

• Manage the full lifecycle of specialized donor events, receptions and VIP cultivation gatherings. Oversee invitation workflows, RSVPs, menu selection, thematic decor, program flow, and executive briefing notes to maximize donor engagement and retention.
• Organize annual or milestone donor recognition events or stewardship efforts. Manage the procurement of awards, coordinate thank-you presentations, and collaborate with data teams to ensure giving milestones are accurately tracked, celebrated, and publicized.
• Work with development team to align each event's atmosphere and messaging with specific fundraising goals and donor stewardship touchpoints.
• Source, register for, and manage the clinic's presence at local community events. Oversee booth design, coordinate staff schedules, and manage the transport of promotional materials.
• Serve as the main logistics coordinator when clinic executives, managers or clinicians are invited to speak at external panels, community forums, or media appearances. Serve as the main logistics coordinator for the Corporate Partners Program. 
• Act as the central scheduler for the clinic’s dedicated community room. Maintain a reliable digital calendar system to handle space requests from internal teams, community partners, and advocacy groups without scheduling conflicts.
• Collaborate with Human Resources to coordinate logistics for internal team member activities and events.  Assist with cross-department communication by crafting engaging invitations and reminders to maximize staff participation.

Preferred Education, Experience and Certification(s):

• Bachelor's degree in non-profit management or related field.
• At least 3 years of relevant experience in development/fundraising event planning and management.
• Certified Meeting Planner (CMP). 

Skills and Abilities:

• Solid understanding of basic fundraising principles.
• Superior verbal, written, and interpersonal communication skills.
• Demonstrated strong and creative problem-solving skills.
• Flexible, ability to adapt to changing and/or shifting priorities.
• Demonstrated success in managing and completing complex tasks to meet fundraising goals.
• Ability to work effectively independently and in a team environment.
• Proficient with Microsoft Office Suite and related software.
• Ability to maintain confidentiality; demonstrate sound judgement and discretion.

Catalpa Health provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.