Onboarding Specialist

Must be Bilingual / Spanish Speaking EMPLOYMENT TYPE: Direct Hire, 100% in office COMPENSATION: $55,000 - $56,000 JOB SUMMARY The Onboarding Specialist works closely with the Recruiting and Human Resources teams to ensure a seamless onboarding experience and compliance with all pre‑employment and new hire processes. This role is focused specifically on onboarding - not full-cycle recruiting or benefits administration - and supports a high volume of new hires. This position reports directly to the Recruiting Manager. DUTIES/RESPONSIBILITIES Coordinates onboarding for all newly hired employees from offer acceptance through their first day Guides new hires through the onboarding process and ensures all required employment documentation is completed accurately and on time Serves as the primary point of contact for new hires, answering questions and providing support throughout the onboarding process Schedules and monitors all pre‑employment requirements, including drug screenings, background checks, and Motor Vehicle Record (MVR) requests Verifies all required employment eligibility documentation is received and accurately completed to process new hires through E‑Verify Assists new hires in completing and understanding onboarding paperwork, including Form I‑9, Form W‑4, and Direct Deposit Authorization Conducts weekly new hire orientations, including in Spanish as needed, to ensure Spanish‑speaking employees fully understand company policies, procedures, safety requirements, and available benefits Maintains employee information within the HRIS and onboarding systems, ensuring data accuracy and confidentiality Coordinates onboarding schedules with hiring managers and department leaders Provides verbal and written translation between English and Spanish as needed Performs other onboarding‑related duties as assigned REQUIRED SKILLS/ABILITIES Must be bilingual in English and Spanish (written and verbal) - required Exceptional organizational and time‑management skills Strong written and verbal communication skills Ability to handle confidential information with discretion Strong problem‑solving and interpersonal skills Proficiency in Microsoft Office Suite (Word, Excel, Outlook) Ability to manage multiple tasks in a high‑volume, fast‑paced environment Strong attention to detail Comfortable working in a blue‑collar, construction‑industry work environment EDUCATION AND EXPERIENCE 1-2 years of Human Resources experience 1+ years of onboarding‑specific experience Background in manufacturing, distribution, construction, or services industries preferred, but open to strong candidates from other industries who are comfortable in a blue‑collar workplace culture PHYSICAL REQUIREMENTS Prolonged periods of sitting Ability to reach, bend, or stoop Occasional standing and walking within the office environment Ability to lift and carry up to 15 pounds BENEFITS Direct Hire position with a solid benefits package #J-18808-Ljbffr